Senior Administrative Assistant with Event Planning expertise

This Jobot Job is hosted by: Lori Nelson Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $65,000 - $75,000 per year

A bit about us:

We are a growing real estate investment firm focused on acquiring and managing high-quality mobile home park communities across the country. We pride ourselves on building lasting relationships with our investors, residents, and partners. Our culture is entrepreneurial, collaborative, and fast-paced — and we are committed to delivering exceptional service and results as we expand our portfolio.

Why join us?

* Be part of an innovative, fast-growing firm where your ideas and contributions have real impact. * Play a key role in delivering memorable investor events that strengthen relationships and fuel our growth. * Work in a collaborative, supportive environment with opportunities for professional development and growth. * Join a company that values integrity, transparency, and long-term partnerships.

Job Details

We are seeking a highly organized, proactive, and resourceful Senior Administrative Assistant with a strong emphasis on event planning and investor relations support. This role will be responsible for planning and executing all aspects of investor events, coordinating complex travel arrangements, and providing high-level administrative support to our leadership team. The ideal candidate thrives in a start-up environment, enjoys wearing multiple hats, and takes pride in delivering an outstanding experience for our investors.

* Plan, coordinate, and execute 2–3 investor-focused events per month for groups of up to 100 attendees, including venue sourcing, vendor selection, contract negotiations, catering arrangements, A/V setup, and on-site logistics. * Develop and maintain detailed event timelines, budgets, and checklists to ensure flawless execution. * Draft, design, and distribute invitations to investors and key stakeholders; manage RSVP lists and track attendance. * Serve as primary point of contact for guests, providing a professional and welcoming experience before, during, and after events. * Coordinate post-event follow-up, including surveys, thank-you notes, and reporting.

Administrative Support:

* Provide senior-level administrative support to executives, including complex calendar management, scheduling internal and external meetings, and preparing materials and presentations as needed. * Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and expense reporting. * Prepare and proofread correspondence, reports, and other documents with a high degree of accuracy and professionalism. * Maintain organized electronic and paper filing systems to ensure easy access to critical information. * Assist with special projects and tasks as assigned, demonstrating initiative and flexibility in taking on new responsibilities.

Skills & Qualifications:

* 3–5 years of experience as an administrative assistant with a strong focus on event planning; experience within real estate, real estate investment, or financial services strongly preferred. * Proven track record of planning and executing successful high-touch events for external stakeholders. * Exceptional communication and interpersonal skills, with the ability to interact confidently and professionally with executives, investors, and vendors. * Strong multi-tasking abilities and comfort working under tight deadlines in a fast-paced, start-up environment. * High level of resourcefulness and problem-solving skills; able to anticipate needs and take initiative. * Strong technology proficiency, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with event management or CRM tools. * Impeccable attention to detail, organizational skills, and a commitment to maintaining confidentiality.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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