Description Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries Provides support for reimbursement requests and expense reports Tracks contracts, purchase requisitions and invoices Orders office supplies and handles incoming and outgoing packages and mail Manages office communicationsfields and routes organizational phone calls, emails, and traditional mail Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests) May provide presentation support and perform special projects as requested Answers questions regarding departmental policies and procedures Collaborates across departments to help plan events and further company initiatives Provides as-needed back-up support for other administrators Represents companys interests in relationships with external associates including vendors, consultants, and clients Complies with all company health & safety policies and procedures Additional Skills & Qualifications 10+ years of administrative experience supporting executives; Biopharma/Biotech/Life Sciences industry experience preferred High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or, Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or, Bachelors degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or, Equivalent combination of education and experience Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research. Experience Level Expert Level Pay and Benefits The pay range for this position is $40.00 - $50.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oakland,CA. Application Deadline This position is anticipated to close on Jul 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.