Executive Assistant

New Yesterday

Hybrid work
Udemy is headquartered in San Francisco with global offices in Australia, India, Ireland, Türkiye, and other US locations. Our robust hybrid work model spans San Francisco, Denver, Ankara, Dublin, and Melbourne. This hybrid position requires three days per week in the office at the nearest hub. Learn more about us on our company page.
About your skills
* Prioritization & Time Management - Ability to juggle multiple tasks, manage complex calendars, and meet tight deadlines with minimal oversight.
* Stakeholder & Relationship Management- skilled at working with cross-functional teams and executives; understands how to build trust, manage up, and influence without authority.
* Communication Skills (Written & Verbal) - Clear, concise, and professional communication across multiple platforms (email, Slack, presentations, etc.), often on behalf of execs.
* Adaptability & Problem Solving- Quick to assess and pivot in a fast-paced, ever-changing environment; resourceful and solution-oriented when handling issues.
* Discretion & Judgment - Handles sensitive information with the utmost confidentiality; exercises excellent judgment in high-visibility or high-pressure situations.
About this role
* Collaborate with leaders to understand priorities and build effective organizational processes
* Lead the development and execution of special projects and initiatives from executives
* Execute logistics for senior leadership meetings and off-site events
* Prepare presentations, proposals, reports, and business communications
* Partner with internal and external stakeholders to coordinate meetings, events, and communications
What you'll be doing
* Managing Executive Calendars & Scheduling Complex Meetings- Including across time zones, with internal and external stakeholders, and adjusting quickly to shifting priorities.
* Owning Logistics for High-Stakes Meetings & Offsites - Coordinating agendas, venues, tech setup, prep materials, travel, and follow-ups for leadership meetings, all-hands, or team events.
* Handling Confidential Information with Discretion - Supporting sensitive business decisions, personnel matters, or strategic initiatives while maintaining full trust and confidentiality.
* Communicating on Behalf of Leadership - Writing emails, drafting decks, and relaying information in a clear, aligned voice-often anticipating what needs to be said or clarified.
* Being the "Air Traffic Controller" for Special Projects - Stepping into ambiguous situations to organize people, define next steps, and push initiatives forward without needing constant direction.
What you'll have
* 6+ years of proven experience as an executive assistant or other relevant administrative or project management experience
* Strong writing skills - you're comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
* Strong relationship builder - you have a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done
* Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude
Apply
Location:
San Francisco

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