Executive Assistant

1 Days Old

Description
Position Summary:
A highly skilled and professional Executive Assistant (EA) is sought to provide comprehensive administrative and strategic support to senior-level executives. This individual will act as a trusted partner, facilitating the seamless execution of daily operations, managing high-priority tasks, and upholding confidentiality while fostering effective communication across internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and excels in managing complex schedules, projects, and communications in a fast-paced environment.
Key Responsibilities:
Executive Support:
+ Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
+ Prepare, edit, and manage correspondence, presentations, and reports with precision and professionalism.
+ Act as the first point of contact, screening and prioritizing incoming communications and requests.
Scheduling and Coordination:
+ Manage complex and dynamic schedules, ensuring alignment with business priorities and minimizing conflicts.
+ Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and follow-up action items.
+ Project Management:
+ Assist in planning and managing special projects, ensuring deadlines and objectives are met.
+ Track deliverables and facilitate cross-functional team collaboration when applicable.
Relationship Management:
+ Serve as a liaison between executives, employees, clients, and external stakeholders.
+ Build and maintain relationships that reflect the company's values of integrity, inclusion, innovation, and commitment to success.
Confidentiality and Discretion:
+ Manage sensitive information with a high degree of confidentiality and professionalism.
+ Exercise sound judgment in handling complex and highly confidential matters.
Administrative Processes and Tools:
+ Manage expense reports, budget tracking, and other administrative tasks.
+ Use advanced knowledge of Microsoft Office Suite and other relevant tools to optimize efficiency.
+ Continuously identify and implement process improvements to enhance executive support.
Requirements
Qualifications:
+ Education: Bachelor's degree or equivalent experience preferred.
+ Experience:
+ Minimum of 3 years of experience as an Executive Assistant supporting C-suite or senior leaders.
+ Prior experience in a fast-paced, corporate environment is a plus.
+ Skills:
+ Exceptional organizational, time-management, and multitasking abilities.
+ Outstanding written and verbal communication skills.
+ Strong problem-solving and decision-making capabilities.
+ Advanced proficiency in Microsoft Office Suite and other relevant software.
+ Competencies:
+ High emotional intelligence (EQ) with the ability to anticipate needs and manage relationships effectively.
+ Proven ability to work independently and prioritize tasks with minimal supervision.
+ Strong attention to detail and a commitment to excellence.
+ Values Alignment: Demonstrated adherence to core enterprise values: Integrity, Inclusion, Innovation, and Commitment to Success.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
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Location:
Minneapolis

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