Commercial Admin Assistant

New Yesterday

Job Overview:
Assist Commercial Plumbing Supervisor in administrative duties, pulling together bids, researching costs, dispatching trucks, answering phones, and researching problems.
Essential Responsibilities:
1. Administrative • Answer incoming calls and properly assess issues • Perform data entry, file management, and document preparation. • Analyze bills and properly research discrepancies • Provide Administrative support to the Commercial Plumbing Supervisor
2. Dispatching • Schedule and dispatch service calls, deliveries, or field personnel. • Monitor job progress and communicate with technicians or drivers throughout the day. • Respond to customer inquiries regarding service status, ETAs, or delays. • Use dispatching software or spreadsheets to track and log all job activity. • Ensure adherence to schedules and prioritize urgent tasks effectively.
3. Any other task assigned.
Qualifications:
Education: • HS Diploma or GED; associate degree preferred Experience: 1-3 years of office experience in administrative or office support is preferred Familiarity with office procedures, scheduling, and record-keeping.
Skills & Competencies: • Organizational skills: Ability to manage time, prioritize tasks, and handle multiple responsibilities • Communication skills: Strong written and verbal communication, including professional email and phone etiquette • Computer proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment • Attention to detail: Accuracy in data entry, scheduling, and document preparation • Customer service skills: Ability to interact professionally with clients, vendors, and coworkers • Discretion: Maintaining confidentiality with sensitive information
Working Conditions: Full-time, office based. Occasional local travel may be required. May require early morning or evening availability, depending on dispatch needs
Essential Functions: • Attending work at the company headquarters is required. • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. • Ability to read, analyze, and interpret common and technical journals, financial reports, and legal documents. • Effectively communicate and/or present information to top management • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. • Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. • Must be able to define problems, collect data, establish facts, and draw valid conclusions. • Ability to regularly sit for long periods. Must be able to frequently hear and talk. Regularly required to stand, walk, stoop, crouch, kneel, read, write, use hands to handle, feel, and manipulate. • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
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Location:
Krum, TX, United States
Job Type:
FullTime
Category:
Business And Financial Operations Occupations

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