Accounts Payable Specialist, Irvine

Accounts Payable Specialist

5 Days Old

Job Description

We are seeking an experienced Accounts Payable Specialist to join our growing organization. This role is responsible for managing vendor payments, financial transactions, and maintaining accurate records in accordance with company policies and procedures. You must be able to work well independently as well as in a highly collaborative team environment. As the organization grows, so will the demands of this position. The ideal candidate is a hands-on strategic individual who is happy to roll-up their sleeves and move between responsibility levels.

Key Responsibilities

Invoice Processing and Vendor Management

Process invoices accurately and timely for all assigned vendors, including:

Retrieving invoices from AP group mailbox and vendor portals
Routing documents for appropriate approvals
Managing supporting documentation (contracts, PRs/POs, shipping documents)

Maintain vendor relationships and resolve issues such as incorrect invoicing and erroneous late fees
Verify new vendors' bank account information prior to initial payments

Payment Processing and Documentation

Compile and organize voucher packets for payment processing
Route appropriate transactions to HelpDesk for credit card payment
Maintain weekly logs of new invoices in the disbursements file
Document and track planned disbursements

Financial Analysis and Reporting

Prepare month-end accruals as assigned
Process accounting reclassifications and adjusting entries as needed
Support year-end audit processes and documentation requirements

System Management and Special Projects

Assist with process improvements
Complete special projects as assigned by management

Required Skills

Ability to work independently while contributing to a collaborative team environment
Strong analytical and problem-solving capabilities
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive financial information
Demonstrated ability to meet deadlines in a fast-paced environment
Strong attention to detail and accuracy

Required Experience

Bachelor's degree in Accounting, Finance, or related field preferred
2+ years of accounts payable experience
Strong knowledge of accounting principles and procedures
Proficiency in Microsoft Excel and ERP systems
Experience with wire transfers and ACH payment processing
Detail-oriented with strong organizational and time management skills

Tungsten Automation Corporation, Inc. is an Equal Opportunity Employer M/F/Disability/Vets

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.

The base salary range for this role, across the US, is $50,000 - $73,119. Your actual base pay within this range will be determined by your work location as well as skills, qualifications, experience, and relevant education/training. The range provided reflects only the base salary for the role and does not include benefits.

Apply

Location:: Irvine

Start a New Search