Location: Rochester, NY (On-site)

Reports To: Controller

Salary: $50,000 - $65,000

Job Summary:

The Accounts Payable Specialist is responsible for managing the company's accounts payable processes, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role plays a key part in maintaining strong vendor relationships and ensuring compliance with internal controls and accounting policies.

Key Responsibilities:

• Process a high volume of vendor invoices accurately and in a timely manner
• Match invoices to purchase orders and receiving documentation
• Verify proper approval and coding of invoices
• Reconcile vendor statements and resolve discrepancies
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor files and ensure W-9 and tax documents are up to date
• Respond to vendor inquiries and resolve payment issues
• Assist with month-end closing activities including accruals and reporting
• Ensure compliance with internal accounting controls and procedures
• Support internal and external audits as needed

Qualifications:

• Associate degree in Accounting, Finance, or related field (Bachelor's preferred)
• 2+ years of accounts payable or general accounting experience
• Familiarity with accounting software (e.g., QuickBooks, NetSuite, SAP, Sage Intacct)
• Strong Excel skills (v-lookups, pivot tables a plus)
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication and problem-solving skills

Preferred Skills (Optional):

• Experience with Bill.com and Sage Intacct a plus
• Knowledge of 1099 reporting and sales tax regulations

Working Conditions and Physical Effort:

• Manufacturing facility and office environment.
• Prolonged periods sitting at a desk and working on a computer.
• Work may at times involve daily exposure to unusual elements, such as dirt, dust, fumes, extreme temperatures (hot and cold), humidity, darkness, and noise.
• Work environment involves daily exposure to physical risks, such as working around mechanical, chemical, and electrical hazards.
• Ability to wear PPE (personal protective equipment) such as hair net, earplugs, beard net (if applicable), protective gloves, safety harness, safety glasses and slip resistant work shoes/boots. Personal protective equipment, as defined by Cirona Labs, will be provided.
• Position requires the ability to stand; sit at a desk; walk around office and facility; lifting and carrying packages up to 50 pounds; utilizing fine dexterity; and reaching, kneeling, crawling, and twisting. Also requires the ability to see, hear; and communicate by utilizing professional etiquette with all levels of associates and with external vendors.

Expectations:

• Will demonstrate, promote, and exemplify the Company's Core Values in People, Quality and Growth.
• Works in other areas of the facility, performing tasks outside of the scope of the primary job functions as needed.
• Complies with all company policies and procedures.
• Completes all required training.
• The company is an Equal Opportunity Employer and complies with ADA regulations as applicable.