Position Summary The Temporary Executive Assistant serves as a critical support role to the CEO and Project Teams by managing administrative functions and facilitating seamless office operations. This position is responsible handling sensitive communications, managing schedules, coordinating project documentation and serving as a liaison with internal staff and external partners, including a third-party IT firm. The ideal candidate will demonstrate exceptional attention to detail, professionalism and a proactive approach to multitasking in a fast-paced environment.

Minimum Qualifications High School Diploma or equivalent Bachelor’s degree preferred 1 - 3 years’ experience in an office setting supporting executives/owners Knowledge of MS Suite (Word – Intermediate, Excel – Beginner, PowerPoint – Intermediate) Valid Texas Driver License with acceptable MVR

Typical Duties Answer telephone, act as back-up receptionist, and provide gatekeeper service for Executive. Receive mail – sort, scan, disperse to intended individual. Monitor office supplies, create request, and obtain approval prior to ordering needed supplies. Monitor general calendars for meeting requests; update agendas as requested. Monitor calendar, email, to do list, time entries/approval for Executive. Establish project folders and coordinate document flow for RFP, RFI, Submittals, etc. Coordinate IT service requests with 3rd Party IT firm. Monitor Ring Central for overnight traffic and messaging. Provide administrative/clerical support to Executive and Project Teams, as requested. Perform additional duties and projects as assigned.

Key Characteristics & Skills (Non-Negotiable) Meticulous Attention to Detail Sense of Urgency Dependability Business Writing Affable – Extension of the CEO Enjoys Multi-tasking

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.

Interested candidates should submit their resume directly through the website portal at www.seekinghr.com or call (210) 679-4879 with any questions.

Equal Employment Opportunity Employer M/F/D/V