Staff Assistant

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A leading Fortune 50 financial services company in Vienna, VA is currently seeking a Staff Assistant to provide high-level administrative support to executive leadership. This is a dynamic onsite opportunity for a polished professional with strong communication, organizational, and troubleshooting skills. About the Opportunity: Onsite Only: Must be available to work full-time onsite in Vienna, VA Schedule: Monday-Friday Hours: Standard business hours (occasional flexibility may be required) Setting: Corporate / Executive Office Level of Support: Executive Leadership Team Responsibilities: The Staff Assistant will be responsible for: Managing executive calendars, scheduling meetings, and coordinating logistics Handling travel arrangements and processing expense reports Supporting departmental operations including documentation, reporting, and compliance tracking Acting as a liaison between internal teams, vendors, and external stakeholders Troubleshooting and coordinating basic IT hardware/software issues with support teams Drafting internal communications, reports, and presentation materials Supporting onboarding, asset tracking, and other administrative initiatives Qualifications: 3+ years of experience in an administrative or executive assistant role Associate's or Bachelor's degree (or equivalent work experience) Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Familiarity with basic IT troubleshooting and coordination with IT support Strong documentation and organizational skills Excellent verbal and written communication abilities Ability to manage confidential information with discretion Proven problem-solving and customer service mindset Desired Skills: Experience supporting C-suite or senior executives Background in financial services or other regulated environments Exposure to ticketing systems, asset management, or business process improvement Strong interpersonal skills and ability to work in high-pressure environments
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Location:
Vienna, VA, United States
Job Type:
FullTime

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