Senior Executive Assistant 304442
18 Days Old
Requirements
- Work directly with the Executive to support all aspects of his/her daily work routine.
- Maintain the Executive's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Provide coordination, monitoring, and communication of projects and programs managed by the Executive's staff.
- Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
- Serve as a primary point of contact between the Executive's governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
- Assist the Executive in the development of presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Handle printing, mail/overnight packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the Executive's signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Qualifications and Special Knowledge Requirements
- Bachelor's degree and fifteen (15) years of relevant experience.
- Bachelor's degree must be in management, business, accounting, finance, economics, or related technical discipline.
- A detail-oriented self-starter with prior experience in the IT services industry or with a technology team.
Knowledge, Skills, and Abilities
- Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
- Federal experience in a technical or managerial business in relation to functional responsibilities.
- Excellent customer service and problem-solving skills.
- Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
- Outstanding interpersonal and customer service skills.
- Strong communication skills both verbal and written.
- Highly responsive to requested needs.
- Ability to prioritize work and multi-task.
- Ability to work in a fast-paced, team-oriented environment.
- Ability to work independently without supervision.
- Ability to work with confidential and proprietary information using utmost discretion.
- Exhibits sound judgment with the ability to prioritize and make decisions.
- Energetic and eager to tackle new projects and ideas.
- Comfortable interacting with high-level executives.
- A team player capable of cultivating productive working relationships across the organization.
- Resourceful, can-do attitude.
- Thrives in a fast-paced environment.
Benefits
- Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
- Matching 401K
- Short- and Long-Term Disability
- Pet Insurance
- Professional Development/Education Reimbursement
- Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Location:
- Washington