Program Coordinator II

Under general supervision, the Program Coordinator II provides general administrative activities that support program activities.

Essential Duties and Responsibilities:

• Coordinates operations of the program.
• Monitors program performance and prepares performance reports.
• Provides post-award administrative support including expenditure approvals, accounting detail, and reporting requirement information.
• Manages community engagement events.
• Prepares and maintains statistical records and documents used for progress reports.
• Coordinates student activities including but not limited to orientation to the program, class schedules, recruitment and admissions, alumni relations, and student satisfaction and engagement beyond graduation.
• Chooses appropriate, effective ways to communicate to different audiences in diverse situations.
• Supports budget planning activities.
• Assures course evaluations are completed by students and faculty.
• Under direct supervision, they may write grant proposals.
• Manages student files.
• Writes clearly and accurately in a variety of contexts and formats.
• Communicates issues promptly.
• Schedules meetings, distributes materials, arranges logistics, prepares agenda, and maintains minutes.
• Makes conference, travel, and lodging arrangements.
• Hours will vary based on student availability.
• Some weekends may be required.
• Some local travel may be required.

Other Duties and Responsibilities:

• Perform other duties as assigned.

Qualifications/Requirements:

Education:

Regionally accredited four-year college degree (B.A., B.S.); or an equivalent of combined education and related experience.

• Valid CA driver's license and proof of insurance.

Experience:

• Seven to ten years of administrative experience, preferably in higher education.
• Previous experience with student services, or admissions preferred.

Knowledge/Ability/Skills:

• Communicate using persuasion and authority.
• High levels of confidentiality and adherence to HIPAA and FERPA guidelines.
• Familiar with degree profession for the BSN program.
• Strengthens alliances with other divisions to create opportunities internally and externally.
• Arrives at conclusions based on previous experiences and exercises good judgement.
• Sets priorities for the Assistant Director with an appropriate sense of what is most important and plans with an appropriate and realistic sense of the time demand involved.
• Understands the role of the function and how it fits into meeting the goals of the division.
• Thorough understanding of their discipline.
• Driving locally may be required.
• Mid to advanced level proficiency with Microsoft Office Suite.
• Bi-lingual a plus.
• Experience with Castlebranch, preferred.
• Experience with MS Office Suite of products and Publisher, preferred.

Complexity:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Work Environment:

• Position is on site unless specific authorization from manager.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined space.

Mental Demands:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.

Excellent benefits: Medical, dental, vision, retirement plan, vacation accrues on first day of employment, wellness programs, 17 paid holidays per year, up to 16 hours of paid time off to participate in community service and much more.

Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.