Part-time Accounts Payable Clerk

Working under the supervision of the Director of Finance, the Accounts Payable Clerk is a vital member of our business services team. This role requires a blend of strong organizational skills and stewardship, ensuring the district's financial obligations are met with accuracy and integrity. This position will act as a key liaison between the district and our vendors, using clear communication to resolve inquiries and maintain the seamless flow of financial operations. This position will work seamlessly as part of the business office team to support the district's mission.

Responsibilities include:

• Reviews and files purchase orders
• Receive, verify, and gather invoices, statements, packing slips, and order confirmations
• Prepare and process payroll-related vendor payments and employee reimbursements (mileage, work conferences, etc.)
• Maintain accurate records within the accounting system and track/code medical insurance payments to correct general ledger codes
• Completes data entry in accounting system to maintain accurate payment records
• Prepare financial reports and submit data for management approval
• Follow up with vendors to ensure all invoices are received and paid, and encumbrances are closed prior to fiscal year-end
• Assist the Business Manager in gathering documentation and preparing data for the annual district audit
• Prepare effective and professional written correspondence regarding routine financial matters
• Performs other job-related duties, as assigned

Qualifications include:

• High school diploma or GED is required
• Proven experience in an administrative or clerical role with the ability to work with limited supervision
• Experience within a K-12 school district or government entity is highly preferred
• Proficiency in Microsoft Office Suite (specifically Excel for financial tracking) and Google Workspace (sheets, docs, and drive)
• Excellent verbal and written communication skills, with the ability to convey financial information clearly and professionally to both internal staff and external partners
• Strong organizational and time-management skills, with the ability to coordinate workflows and meet fiscal deadlines without constant supervision
• Demonstrated ability to quickly master web-based financial databases and reporting tools, such as eFinance and Cognos Reporting
• A self-starter with a positive attitude who can work effectively as a team member with staff and outside vendors

Physical requirements include:

• Work regularly requires sitting and frequently requires reaching with hands and arms
• Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting
• Work has standard vision requirements; vocal communication and hearing is required for expressing or exchanging ideas and perceiving information
• Work is generally in a moderately quiet office environment

Intermediate School District 917 serves the low incidence needs of students receiving special education services from our member school districts in the southeastern metropolitan area. Students are referred to us by member school districts. Our programs and services include comprehensive options and efficient special education services that expand on what member districts may be able to offer students in their own schools.