Parish Receptionist and Administrative Assistant, Denver

Parish Receptionist and Administrative Assistant

New Yesterday

Job Type

Full-time

Description

Position Description:

The Parish Receptionist and Administrative Assistant is an integral part of creating a positive experience for parishioners and community members interacting with Good Shepherd Parish. This individual is often the first person visitors will encounter, and must take their role as the welcoming face of the parish seriously. They are a talented multitasker, acting as the office's organizational anchor and primary correspondence manager. They are essential for maintaining accurate sacramental and parish records, as well as managing the master calendars for the operations of the parish.

Essential Duties:

Front desk management and office administration - 70% of time

Master calendar and facility use coordination - 30% of time

Specific Duties:

Responsibilities include, but are not limited to:

Front desk management and office administration

Receptionist tasks, including greeting visitors, answering phones, and managing mail
Order office, church, and liturgical supplies
Maintain sacramental and parish records
Manage parishioner contact information in the parish database
Coordinate mailings to parishioners, including welcome packets, offertory envelopes, and annual tax documents
Manage recruitment and scheduling of necessary volunteers (e.g., weekly offertory counters, liturgical ministers, Eucharistic ministers to sick and homebound), and maintain appropriate required paperwork
Assist with monthly check requests and expense management for the Pastor
Other duties as assigned (special projects, etc.)

Master calendar and facility use coordination

Manage required paperwork for facility use requests
Update master calendars to reflect parish schedule of regular and special events, mass intentions, and priest schedules
Coordinate with school staff to manage school calendar for events and facility use
Lead weekly internal calendar meetings with staff
Coordinate logistics for events
Manage appreciation events for staff and volunteers

This position description does not list all of the duties of the job. You will be evaluated in part based upon your performance of the tasks listed in this position description. Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Requirements

Competencies:

To perform the job successfully, an individual should demonstrate:

Professionalism and welcoming demeanor
Willingness and enthusiasm to solve problems
High level of critical thinking and analytical skills to identify appropriate solutions
Discretion and confidentiality in handling sensitive information and privileged communications
Confidence to speak or write clearly and persuasively in positive or negative situations
Intermediate level of IT literacy, with a willingness to learn new technologies
Ability to follow processes to maintain organized operations
Strong teamwork skills

Qualifications:

Required

2 years' experience as an Administrative Assistant, Office Manager, or equivalent
Be a fully initiated Catholic in the communion of the Catholic Church with a strong desire to serve others
Excellent communication skills, both verbal and written
Outstanding customer relationship skills

Preferred

2 years of college/Associate's Degree
Prior experience working with Catholic schools/churches
Prior experience supporting Boards of Directors or advisory committees

How to apply: Please complete online application. Applications will be accepted until the role is filled.

Benefits Description:

Dental insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Salary Description

$20-25 per hour

Apply

Location:: Denver
Job Type:: FullTime

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