OFFICE ASSOCIATE II

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OFFICE ASSOCIATE II-(T226806) Description
OFFICE ASSOCIATE II University of Alabama at Birmingham The University of Alabama at Birmingham (UAB) seeks an individual to work under general supervision and perform standard clerical and administrative duties. This position requires demonstrated knowledge of the fundamental concepts, practices, and procedures of the secretarial function, usually gained through formal secretarial education or secretarial experience. It involves coordinating department activities, maintaining faculty calendars, scheduling meetings and notifying attendees of any changes, maintaining leave files, processing reimbursements, maintaining compliance, such as licensing and professional memberships, and composing letters. Key Roles & Responsibilities Makes travel arrangements and reservations.
Assists with special projects.
Drafts and types correspondence.
May handle confidential information, dictation and transcription.
Coordinates faculty calendars and schedules; arranges meetings and conferences, notifies attendees of any changes.
Prepare and process Oracle requisitions and processing reimbursements.
Organize, track and maintain compliance with licensing and required staff education for faculty psychiatrists.
Maintain accurate leave files for faculty and clinical staff and to coordinate with Campus Time& Attendance system.
Compose, type and distribute correspondence and similar documents according to general instructions.
Attend various departmental meetings and take minutes of meeting.
Monitor and schedule department conference room and equipment.
Order and distribute supplies and equipment for the department.
Perform other duties as assigned Knowledge, Skills, Abilities & Work Characteristics Ability to coordinate and complete multiple tasks in a timely manner.
Strong organization skills with an attention to detail.
Ability to work as part of a team
Ability to communicate effectively
Technologically proficient and advanced knowledge of excel, PowerPoint, etc. Hourly Range: $ 15.00 -$24.40
Qualifications
Education
High School diploma or GED and five (5) years of related experience required. Primary Location
:University Job Category
:Clerical & Administrative Organization
:311701600 Psych - Behavioral Neurobiology Employee Status
:RegularShift:Day/1st ShiftWork Arrangement (final schedule to be determined by the department/hiring manager):OnsiteEqual Opportunity Statement:UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
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Location:
Birmingham

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