Human Resources Assistant

New Today

Job Title

Full-Time

Monday to Friday (Hybrid 3 set days in-office, 2 days remote)

9:30 AM to 5:30 PM

$60,000$65,000 per year

What You'll Do

  • Revise and update internal distribution lists for onboarding and offboarding processes.
  • Review and process insurance invoices and weekly EDI files.
  • Draft communications such as COBRA letters.
  • Review vendor invoices and process payments.
  • Enter and maintain accurate data in the HRIS system.
  • Organize and maintain electronic personnel records.
  • Support internal and external events by managing logistics, including booking conference rooms and catering.
  • Scan and file original signed documents, including correspondence, into the document management system.
  • Generate offer letters for legal and professional staff.
  • Schedule and coordinate interviews for professional staff candidates.
  • Prepare recruiting placement agreements, track agreements, and process recruiting invoices.
  • Collaborate with professional staff, fostering strong teamwork and a positive attitude.
  • Perform additional related tasks as assigned.

What You'll Bring

  • 12 years of office experience (HR experience is a plus).
  • Experience with HRIS systems is a plus.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Familiarity with benefits and employee plans for mid-size organizations.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent verbal and written communication skills.
  • Proven ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong interpersonal skills with a focus on customer service.
  • Punctuality, reliability, and professionalism.
  • Ability to work independently in a fast-paced, deadline-driven environment.
  • Typing speed of at least 65 WPM.
  • Ability to manage multiple projects, prioritize tasks, and effectively manage time.
  • Willingness to work overtime as necessary.

Physical Requirements

  • Must be able to sit for prolonged periods and work on a computer.
  • Must be able to lift up to 10 pounds occasionally.

This position offers an excellent opportunity to contribute to a dynamic HR team while supporting key organizational functions.

Apply
Location:
New York

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