LHH is assisting a downtown Austin, TX, law firm seek an Executive Legal Secretary. The Executive Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Transactional and Litigation Sections. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.

Benefits:

Salary ranges from $78,000 - $82,000 DOE Eligible for 1 day remote after 90-day probationary period Standard benefits package goes into effect on day 1 of employment Parking is paid for by employer General Duties: Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys. Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed. Enters and maintains all case information in Court Alert (dates, reminders, etc.) Prepares notebooks, binders, exhibits, and other documentation as needed. Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team. Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner. Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location. Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations. Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions. Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner. Qualifications: 3-5 five years Transactional and Litigation experience required. Mid-to-large size firm preferred. Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River). Bachelor's degree preferred. Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures. Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc. Ability to work overtime as needed. If you meet these qualifications, please apply or contact me directly at jamie.stone@lhh.com

Pay Details: $78,000.00 to $82,000.00 per year

Search managed by: Jamie Stone

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.