Executive Assistant

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This is not a work-from-home role—the selected candidate is expected to operate from my client's Bay Area office for the majority of the week. Required Skills: • 5-7 years of experience working in a similar role. • Prior experience in the IT services industry is strongly preferred and will serve as a key differentiator, contributing to success in this role. • Excellent written and verbal communication skills, including the ability to independently draft meeting notes and business correspondence. • Proficient in planning and managing calendars, travel arrangements, and daily activities. • Skilled in recording key meeting notes, assigning and following up on action items, and providing regular progress reports to stakeholders. • Ability to quickly learn and effectively use company tools such as SharePoint, expense management systems, and other internal platforms. • Strong proficiency in Microsoft Office 365, especially Excel and PowerPoint. • Strong interpersonal skills, with the ability to engage effectively with Americans and cross-culturally. Cultural senior stakeholders—both internal and external—through verbal and written communication, and coordinate meetings across multiple time zones. Key Responsibilities/KRAs (include but are not limited to): • Manage day-to-day office administration tasks, including office upkeep, pantry management, planning and executive team gatherings and internal events. • Provide support to the Strategic Business Unit (SBU), including badging and general associate assistance. • Flexibility to participate in meetings overlapping with Indian time zone is a key requirement. • Manage executive calendars, coordinate travel arrangements, and schedule meetings across multiple time zones. • Draft meeting agendas, capture detailed notes, and follow through on action items. • Engage and communicate seamlessly with cross-cultural senior stakeholders through written and verbal interactions. • Use internal platforms (e.g., SharePoint, O365, and expense tools) to manage documentation, workflow, and expense reporting.
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Location:
San Jose, CA, United States

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