Executive Assistant

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for an Executive Assistant in our Ventures Department. This position can be home-based. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally. The AHA Life is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values, where our employees can thrive both personally and professionally. Discover why you will be seen, heard, and valued at the American Heart Association.

Responsibilities

Under the direction of the Managing Partner, this key role will provide administrative support and assist in the scheduling and preparation of travel, meetings, and teleconferences as well as handle projects and tasks in support of the Ventures team (multiple executives). Some of the meaningful responsibilities include:

• Provides administrative support on a daily basis.
• Coordinates day-to-day calendar management and oversees all travel arrangements.
• Manages logistics and provides onsite support for a variety of internal meetings and teleconferences. This includes arranging meeting locations, air travel, ground transportation, catering, A/V, and other details.
• Drafts business correspondence including letters, email communications, meeting minutes, and presentations.
• Assists in the creation, production, and maintenance of meeting materials and recurring reports.
• Assists in the monitoring of department budgets including expense management.
• Builds strong relationships with staff in the field and national center as key representative of Association's Venture team.
• E1 expense management for the team.
• Knowledge of interacting with senior leaders, volunteers, and board members.

Qualifications

Three (3) years of related experience managing large administrative projects with the know-how around prioritizing the projects and meeting all deadlines. Proven experience in supporting at least two VPs or higher in a similar role. Intermediate to advanced knowledge of the Microsoft Office, including Word, Excel, and PowerPoint. The ability to type at least 80 words per minute with minimal errors. Experience in planning, prioritizing, and coordinating multiple tasks to meet deadlines. Excellent people management and customer service skills. Must have exemplary communication skills in writing and on the phone since they will engage with the Association's Sr. staff, volunteers, and board members. Proven experience in the following areas:

• Coordinating executive-level meetings and project coordination
• Planning and coordinating detailed travel itineraries and conference meeting schedules, and ground transportation.
• Written/verbal communication, including writing agendas, memos, emails, business correspondence, and minutes.
• Calendar management.
• Creating presentations.
• Ability to travel up to 2% local and overnight.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

Compensation Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.

Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.

Benefits We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, and physical or cognitive abilities.

This position not a match with your skills? Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities #AHAIND3

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Location: US-TX-Dallas

Requisition ID: 2025-16738

Job Category: Administrative Support

Position Type: Full Time