Executive Assistant to Chief Operating Officer

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Executive Assistant to Chief Operating Officer, Healthcare Software Company, Rockland County, New York If the following job requirements and experience match your skills, please ensure you apply promptly. Our client, a growing health care human resources software firm headquartered in Rockland County, New York, is seeking a high-caliber Executive Assistant to be the true “right hand” to the Chief Operating Officer (COO). This is an exciting opportunity for a resourceful and tech-savvy professional who thrives in a fast-paced environment and wants to play a key role in keeping the COO on task and organized. This is an in-person position, 5 days in the office located in Montebello. About the Job: Provide seamless administrative support to the COO, including complex and ever-changing calendar management, prioritizing internal and external meetings. Monitor and manage the COO’s inbox, flagging time-sensitive matters and drafting correspondence when needed. Coordinate travel arrangements, including detailed itineraries and logistics. Liaise across departments and with external partners to ensure timely follow-ups and workflow execution. Prepare materials and do the necessary research for presentations and meetings. Track tasks and deliverables, helping the COO stay ahead of key projects and deadlines. Assist with event coordination, team meetings and offsites Process expense reports Ad hoc projects About You: At least 5 years of experience supporting a senior executive, ideally in a start-up type environment in the tech space. Bachelor’s Degree Exceptional organizational and time management skills; thrives on anticipating needs and solving problems proactively. Strong communication and interpersonal skills with the ability to work well across teams and represent the COO externally. Comfortable in a high-growth environment where priorities can shift rapidly. Highly proficient in Microsoft Office Suite and collaboration tools (e.g., Slack, Google Workspace, Zoom). Warm engaging personality with a team -oriented mentality. Compensation includes a competitive base salary, performance-based bonus, and comprehensive health benefits.
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Location:
Brooklyn, NY, United States

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