Executive Assistant & Office Coordinator
New Yesterday
As the Executive Assistant & Office Coordinator, you'll be both the face and the engine of our North Atlanta/Marietta office. This
hybrid role blends hospitality, office operations, and executive support to ensure everything runs smoothly-from greeting guests to managing calendars and coordinating culture-building initiatives.
You'll thrive here if you're equal parts logistics pro, culture builder, and natural problem-solver-someone who anticipates needs before they're spoken and finds fulfillment in making things work seamlessly behind the scenes.
Here at EyeQ, people matter. Any new team members we bring on have to live and breathe our core values, just like we do.
We value trusted partnerships.
We believe in the value of transparent, reliable and growing relationships with our team and customers and turn away people and businesses that don't fit.
We build to last.
We focus on long-term solutions and spend requisite time to ensure our solutions will work the first time.
We take the hill.
We are excited to take on challenging work, find new solutions and technology frontiers, and attack problems others are scared of; as such, we celebrate failing fast, being transparent, and working with people who we trust to run up those hills with us.
We enjoy the journey.
We take our customer needs but not ourselves seriously; Our work is a part of our life we want to enjoy unapologetically; We are proud of the mission we are entrusted with and the team we get to serve with every day.
Responsibilities
Office Management
- Ensure daily operations of the office run smoothly, including maintenance, cleanliness, vendor coordination, and supply inventory.
- Manage office space, conference rooms, and common areas to create a functional and welcoming workspace.
- Coordinate with IT and Facilities to ensure equipment and systems are operational for in-office and hybrid employees.
- Order and maintain supplies, snacks, and equipment as needed, staying within budget.
- Front Desk & Reception
- Serve as the first point of contact for visitors, vendors, and incoming calls-providing a warm, professional, and helpful experience.
- Manage building access and visitor sign-in process in accordance with security protocols.
- Receive and distribute mail, packages, and deliveries efficiently.
- Coordinate logistics for onsite meetings, events, or interviews-including catering, room setup, and hospitality.
Executive Support
- Provide direct administrative support to company executives, including scheduling meetings, coordinating travel, preparing materials, and handling confidential tasks.
- Manage calendars, prioritize scheduling needs, and anticipate potential conflicts.
- Assist with meeting prep, agendas, note-taking, and follow-up actions as needed for leadership team meetings.
Team & Culture Support
- Help organize team events, celebrations, and engagement initiatives that support EyeQ's people-first culture.
- Assist People Operations with onboarding logistics, employee engagement activities, and communication initiatives.
- Serve as a liaison for internal communications, helping to maintain clarity and cohesion across departments.
Other Duties as Assigned
- Assist with special projects or operational initiatives that support organizational growth and efficiency.
- Provide backup coverage for other administrative functions during absences or peak periods.
Requirements
- 1-5 years of experience in office management, executive support, or administrative coordination.
- Strong interpersonal and customer service skills with a warm, professional demeanor.
- Excellent organizational and multitasking abilities; able to manage shifting priorities with grace.
- Highly proactive and resourceful-anticipates needs and finds solutions independently.
- Discretion and professionalism in handling confidential information and executive-level tasks.
- Proficient in Microsoft Office Suite, Google Workspace, and scheduling platforms (e.g., Calendly, Outlook).
- Comfortable working in a tech-forward, fast-paced company culture.
Preferred Qualifications
- Experience in a hybrid or startup-like environment supporting leadership and cross-functional teams.
- Event planning or employee engagement coordination experience is a plus.
- Location:
- Atlanta