Executive Assistant for the Superintendent

Manages the Superintendent's meeting schedule and calendar. Prepares general facility correspondence on behalf of the Superintendent for West Texas McDonald Observatory staff and residents regarding relevant UT Austin information. Acts as liaison with university departments and offices in Austin for the Superintendent and other managers. Serves as the administrative contact for tenant facilities.

Management: Acts as a member of the Superintendent's senior management team to ensure the smooth operation of an effective, efficient, and compliant facility. Collaborates with the Superintendent and other managers on Observatory matters. Attends senior staff meetings. Plans, coordinates, and schedules training programs and sessions for West Texas employees and managers. Assists with coordinating the interview and hiring processes. Works on special projects and reports as assigned by the Superintendent.

Supervision of Support Staff: Supervises the administrative support staff in the Superintendent's office. Collaborates closely with the Austin Business Office to ensure best business practices and compliance with procurement, accounts receivable, accounts payable, human resources, payroll, inventory, and travel.

Official Guests and Special Events Liaison: Serves as the main contact for official guests and special events in West Texas. Collaborates with the director's executive assistant and members relations for visiting VIPs and important guests at the McDonald Observatory. This involves drafting correspondence and organizing special events on behalf of the Superintendent and the director's executive assistant. Manages logistical planning for the July West Texas Board of Visitors meeting and works closely with the BOV coordination team.

Astronomers Lodge (AL) Operations: Supervises the Astronomers Lodge Manager. Works with the Superintendent and AL Manager to oversee auxiliary operations at the AL. Includes assistance with budgeting, manpower planning, staffing, administration of the facility, and other business operations as needed.

Performs other duties as required to meet standard office and business needs. May drive UT vehicle.