Description Salary : $92,032.51 - $116,656.59 Annually

Location : Seattle, WA

Job Type: Appointed

Job Number: 2025SB24696

Department: MTD - Metro Transit

Division: Finance and Administration

Opening Date: 06/18/2025

Closing Date: 6/29/2025 11:59 PM Pacific

FLSA: Non-Exempt

Bargaining Unit: Z3 : KC Personnel Guidelines

Full- or Part-Time: Full Time

Summary

This position is open to current King County employees. We are not accepting external applications at this time.

King County Metro Transit hasan exciting opportunity for high-performing, experienced, and self-motivated Executive Assistant in the General Manager's Office. This position is to support the Deputy General Manager and Chief Administrative Officer with strategic, executive-level administrative and project support. This role requires exceptional professionalism, discretion, and organizational expertise to manage time-sensitive and confidential materials while ensuring seamless executive operations. The Executive Assistant must have excellent customer service and relationship building skills, as they will need to successfully collaborate with many partners across the agency as well as externally.

Position Info: This recruitment will be used to fill one appointed Executive Secretary/Assistant II classification vacancy. In addition, this selection process may be used to generate an eligibility list for future appointed vacancies that may occur in this classification within this workgroup. The eligibility list will be retained for 12 months from the date of creation and may be used at the discretion of the hiring authority.

This current job posting is to support the Deputy General Manager and Chief Administrative Officer. If you are interested in other Executive Secretary/Assistant II opportunities within this workgroup, you are encouraged to apply as this selection process may be used to generate an eligibility list for future appointed vacancies that may occur.

Job Duties

Applying principles is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of this work. In this role you will:

* Manage the day-to-day needs of the senior leadership in the General Manager's Office including completing complex and high-volume scheduling requests; drafting, reviewing, and sending communications for a wide variety of purposes and audiences; coordinating travel arrangements; and processing signature items/providing oversight to the General Manager's Office shared email inbox * Collaborate closely and proactively with other Executive Assistants in the General Manager's Office and across the Department to ensure seamless coordination, alignment on priorities, and consistent support of leaders and Departmental initiatives * Process Department-level invoices, purchase requests, and reconciliation * Coordinate recruitment and onboarding activities as needed * Actively participate in several meeting forums and working groups on behalf of the General Manager's Office e.g. Metro's Employee Communications weekly forum * Serve as a subject matter expert on administrative processes and procedures, providing technical guidance and training to agency staff including mentorship to administrative staff * Lead recurring Department-wide administrative workflows and initiatives, coordinating across multiple levels of the organization to complete deliverables * In close coordination with the General Manager's Office leadership, provide administrative and project management support to their leadership forums and teams, helping leadership to achieve Metro's long-term strategic and operational goals. Duties may include: * Develop agendas, facilitate recurring meetings, take detailed notes, and track and follow-up on action items * Manage conference room reservations and technology setup * Coordinate and oversee guests presenting in leadership meetings * Manage SharePoint sites and oversee document management

* Provide high-level administrative support to other senior leaders in the General Manager's Office as needed * Lead special projects as assigned

Experience, Qualifications, Knowledge, Skills

We are looking for candidates who have:

* At least 3 years of senior-level administrative support, ideally for executive leaders in government and/or transit agencies OR a combination of education, training, and/or professional experience which provides the equivalent background required to effectively perform the work of this position * Proven success managing complex and high-volume scheduling requests in a fast-paced working environment, including coordinating site visits and executive meetings * Ability to anticipate needs and manage multiple priorities, deadlines, and complex tasks with little to no direction or oversight to seamlessly set up senior leadership for success * Excellent customer service skills both internally and externally, demonstrating ability to build effective working relationships and foster a culture of inclusion and belonging * Skill in facilitating meetings, taking detailed notes, and tracking follow-up actions * Strong background handling sensitive and confidential information with professionalism, discretion, and integrity * Exceptional written and verbal communication, including expertise in preparing and editing high-visibility communications for executive leaders * Ability to work independently while collaborating effectively with a wide variety of diverse individuals, from administrative professionals to senior leadership * Expertise in Microsoft Office Suite (Word, Outlook, Teams, SharePoint, PowerPoint, Excel, Visio, etc.), Adobe Acrobat, and DocuSign * Strong working knowledge of King County administrative policies and procedures

Highly competitive candidates will have (desired, but not required):

* Knowledge of King County Metro's operations, mission, and strategic priorities * Understanding of large and/or matrixed organizations and demonstrated ability to navigate formal and informal channels to get things done efficiently * Demonstrated experience contributing to the creation of administrative process improvements to streamline business practices * Experience mentoring and coordinating with other administrative professionals * Formal training in executive administration, office management, and/or project management fundamentals * Familiarity with business intelligence tools such as Power BI

Supplemental Information

Who may apply: This recruitment is open to current King County employees.

To Apply

The following application materials are required:

* An online King County application updated with accurate contact information and relevant work history. * Completed supplemental questions. * A letter of interest (cover letter) that addresses why you are interested in this role and how your experience, skills and/or education have prepared you for this position.

Selection Process: Applications without the above required materials will not be considered. Application materials will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application/assessment process, or have questions, please contact: Sabrina Brazzle at

Other Position Information

Work Schedule

This position is non-exempt from the provisions of the Fair Labor Standards Act and is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday. Work hours are comprised of a 40-hour work week typically Monday through Friday, 8:00 AM to 5:00 PM. Variations may occur based on operational demands.

The work associated with this position is currently performed or conducted through a combination of teleworking, onsite work, and in-person meetings. The role combines remote work from home with onsite reporting. Onsite reporting frequency may vary based on business needs.

Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Union Membership: This position is not represented by a union

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

* Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents * Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents * Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan * Transportation program and ORCA transit pass * 12 paid holidays each year plus two personal holidays * Generous vacation and paid sick leave * Paid parental, family and medical, and volunteer leaves * Flexible Spending Account * Wellness programs * Onsite activity centers * Employee Giving Program * Employee assistance programs * Flexible schedules and telecommuting options, depending on position * Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

How many years of experience do you have in a position dedicated to senior-level administrative support?

* None, my experience does not align with the statement above. My application describes my relevant experience. * Less than one year * One year to less than two years * Two years to less than three years * Three or more years

02

Do you have experience administratively supporting executive leaders in government and/or transit agencies?

* Yes * No

03

Which of the following desired qualifications do you possess? (select all that apply)

* Knowledge of King County Metro's operations, mission, and strategic priorities * Understanding of large and/or matrixed organizations and demonstrated ability to navigate formal and informal channels to get things done efficiently * Demonstrated experience contributing to the creation of administrative process improvements to streamline business practices * Experience mentoring and coordinating with other administrative professionals * Formal training in executive administration, office management, and/or project management fundamentals * Familiarity with business intelligence tools such as Power BI * None of the above

04

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

* Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one. * No.

05

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff

06

Do you have any relatives employed by King County that work for King County's METRO Transit Department?

* YES * NO

07

If you answered "yes" to the previous question, please provide the Division of King County Metro that they currently work in. Select all that apply.

* a. Bus Operations Division * b. Capital Division * c. Employee Services Division * d. Facilities Division * e. Finance & Administration Division * f. General Manager's Office * g. Marine Division * h. Mobility Division * i. Rail Division (including Streetcar) * j. Safety, Security & Quality Assurance * k. Vehicle Maintenance * l. I do not know which Division my relative works in at Metro Transit * m. I do not have a relative that works for King County Metro

Required Question

Salary92,032.51 - 116,656.59 Annual

Listing Type

Jobs

Categories

Clerical/Administrative | Management | Office

Position Type

Full Time

Salary Min

92032.51

Salary Max

116656.59

Salary Type

/yr.