Executive Assistant Seward Community Health Center is seeking a full-time (40 hours/week) Executive Assistant (level II or III) for our small community health center located in beautiful Seward, Alaska. The salary range for this position is $28-35/hour depending on experience. Note: we are looking for someone with a minimum of three years of relevant administrative experience. Seward Community Health Center (SCHC) is a federally qualified health center. We welcome anyone in need of quality, affordable healthcare by providing integrated, patient-centered primary and mental care for a variety of illnesses and conditions for all ages. SCHC is the leading provider of healthcare services in the Eastern Kenai Peninsula, with passionate, dedicated staff who work daily to help increase access to services for our community members. We are seeking to hire additional staff who will add to our ability to make our community and SCHC a better place to live and work. Benefits designed to encourage self-care and give staff the ability to explore this beautiful state: Health insurance with medical, dental, and vision benefits for both staff and dependents Short- and long-term disability insurance paid by employer Term life insurance paid by employer 3% employer contribution to a 401(k)-retirement plan 100 hours of paid holidays Paid leave accrued biweekly Job Purpose The Executive Assistant (EA) provides high-level administrative, logistical, and project management support to the organization by working with the Senior Leadership Team, Board of Directors, and clinic staff. This role serves as a central coordination point for administrative, governance, and operational activities. Areas of emphasis include information technology, policy management, board meeting coordination / notes, marketing/outreach, and facilities. In addition to core responsibilities, the EA is also responsible for addressing organizational needs that do not fall within the defined scope of other positions - serving as a flexible, catch?all resource to support emerging priorities and fill gaps as they arise. Duties and Responsibilities Level I Performs general administrative duties including filing, photocopying, faxing, mailing, scanning, scheduling/setting-up meetings, e-mail distributions, arranging travel, etc. Prepares documents and handle confidential matters in accordance with HIPAA guidelines and organization's policies and procedures. Supports staff in effective use of technology through training coordination and troubleshooting in cooperation with external information technology contractors. Prepares meeting agendas/communications and record meeting minutes in a timely manner. Assists in development of grant applications & reporting. Assists with planning and execution of organizational initiatives, events and special projects Processes, scans, distributes mail and performs routine cash deposits. Performs periodic and as needed inventory of office equipment and supplies; places orders, manages office moves / setup. Participates in marketing & outreach efforts and maintains SCHC website and social media. Supports HR-related functions such as onboarding, coordination, and credentialing. Assists with basic financial administration including preparing invoices for payment, obtaining approvals, and compiling check packets and credit card statements. Supports logistical aspects of Mobile Clinic operations, including identifying and securing clinic locations, coordinating schedules, and assisting with basic mechanical or technical difficulties as needed. Performs other duties as assigned by CEO. Duties and Responsibilities Level II (In addition to Level I Duties) Ensures policies are reviewed and updated as required by HRSA, FTCA, and NCQA (PCMH). Oversees all IT functions, including infrastructure, systems, and vendor relationships. Tracks recurring deadlines and approval timelines to ensure continuous compliance with state and federal requirements (e.g., budget approval, FTCA redeeming). Leads and manages cross-functional projects and initiatives from planning through execution. Independently represents SCHC in community programs and activities. Coordinates higher?level Mobile Clinic operational needs, including interdepartmental coordination, vendor communication, location agreements, and ensuring operational requirements (IT, equipment, supplies) are met prior to deployment. Duties and Responsibilities Level III (In Addition to Levels I & II Duties) Evaluates and develops IT structure & hardware to support existing services and future needs. Analyzes data to identify trends and collaborates with other departments to identify best-practice collections strategies, align goals, and improve operations. Independently manages organizational programs and deliverables, as assigned by CEO. Qualifications Education & Experience (All Levels): High School graduate or equivalent required. College degree or Office Assistant/Office Specialist certificate from an accredited School preferred. Experience in a non-profit organization, community health center or other healthcare environment preferred. Education & Experience Level 1 Minimum of one year of relevant Administrative experience required. Proficiency in MS Office Suite and Adobe required; other custom software systems, preferred. Education & Experience Level II Minimum of three years of relevant Administrative experience required. Intermediate in MS Office Suite and Adobe required; other custom software systems, preferred. Education & Experience Level III Minimum of five years of relevant Administrative experience required. Expert in MS Office Suite and Adobe required; other custom software systems, required. Other (All Levels): Pre-employment drug screening, TB test, required vaccinations per policy, background check and reference check required. Years of experience do not necessarily guarantee advancement in levels. SCHC is an equal opportunity employer.