Executive Administrative Assistant

Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.

We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.

This position has been designated as fully remote in the U.S.

The Role

The Executive Administrative Assistant will provide comprehensive support to the Senior Vice President (SVP), Lumen Transformation Office. This role serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the SVP office. Responsibilities include managing complex calendars, preparing agendas and presentations for leadership meetings, and handling high-volume communications with professionalism and discretion.

The Main Responsibilities

Perform administrative support for a senior executive in a fast-paced, demanding environment, acting on own initiative. Prepare agendas, presentations, and correspondence for leadership meetings. Accurately and professionally handle multiple simultaneous high-priority issues. Organize and maintain calendars-arranging, coordinating, and prioritizing scheduling and logistics. Drive priorities and critical items through task lists and manage short-term and long-term schedules. Utilize critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced-level executive administrative work. Work with a high degree of confidential information and use good judgment in decision-making. Accurately and efficiently conduct normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. Responsible for complex and detailed travel arrangements (including international travel) for the executive and other team members, including but not limited to hotel accommodations, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs. Handle a high volume of emails, ensuring action and follow-up for stakeholder needs. May draft, proof, and prepare correspondence on behalf of the executive. Maintain professional daily contact with senior executives and administrative staff. Perform other duties as assigned.

What We Look For in a Candidate

Minimum 5 years of administrative experience, preferably in a senior executive-level support role. Proven ability to succeed in a demanding, fast-paced environment. Proficient in Microsoft Office products-Outlook, Teams, Word, Excel, PowerPoint. Resourceful and able to maintain composure in high-pressure situations. Maintain complete confidentiality, a strong sense of urgency; be proactive and self-directed, with a positive, approachable demeanor. Excellent organizational skills with a focus on accuracy and attention to detail. Good judgment, tact, and initiative to make effective independent decisions when necessary. Experience with other electronic and web-based systems (such as SAP and Concur) in processing invoices, travel arrangements, etc. Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision. Associate's degree or equivalent education and experience required; bachelor's degree preferred but not required.

Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.