Administrative Assistant

Position Status: Full time

Shift: First Shift (Days - Less than 12 hours per shift) (United States of America)

Hours per week: 40

Education Qualifications

Provides administrative coverage when the Director is absent by providing general supervision of the center, relays information regarding staff issues to the Director, and assists with coordination of schedules for staff members and volunteers. Manages enrollment, food program, and supplies.

• Option 1: Twelve semester hours of academic study or equivalent training in child development, early childhood education, curriculum resources, nutrition, child guidance, parent education, supervised practicum, and administration of early childhood programs; and six months' teaching experience in licensed centers or preschools. Required or
• Option 2: A child development associate credential and one year of teaching experience in licensed centers or preschools, or supervised practicum in licensed centers or preschools. Required or
• Option 3: An associate of arts degree or a two-year certificate in child development; and one year of teaching experience in licensed centers or preschools, or a supervised practicum in licensed centers or preschools. Required or
• Option 4: An A.B. or B.S. degree in child development or early childhood education, including a supervised practicum; and three months' teaching experience in licensed centers or preschools. Required or
• Option 5: An A.B. or B.S. degree in a related academic discipline, and 12 hours of academic study or equivalent training in child development, early childhood education, curriculum resources, nutrition, child guidance, parent education, supervised practicum, and administration of early childhood programs; and six months teaching experience in licensed centers or preschools. Required

Skills and Abilities

• Ability to work with speed and accuracy on system and e-mail software. (Required proficiency)
• Each person caring for children shall be free from physical, mental or emotional handicaps as necessary to protect the health, safety and welfare of the children, and shall be qualified by temperament, emotional maturity, sound judgment, and an understanding of children. (Required proficiency)
• Word, Excel and some Verge ability is helpful. (Preferred proficiency)

Licenses and Certifications

• Drivers License - DMV Current Valid Driver's License and Clean MVR with 3-year baseline and annual MVR review. Required
• Must be certified in CPR, First Aid, and Illness, Abuse and Neglect Awareness.
• Must be able to pass a KBI background check, including fingerprinting.
• Must complete minimum state required hours of in-service education annually.

What You Will Do

• Provide support to leadership by facilitating communications between staff and leadership.
• Provide general administrative coverage when the Director is unavailable.
• Manage enrollment including coordination of staffing requirements and keeping and monitoring statistics.
• Oversee the purchasing and maintenance of supplies for the entire building while keeping within budget guidelines.
• Coordinate the Food Program while keeping within state requirements and budget guidelines.
• Assist in coordinating staff schedules.
• Assist in client billing.
• Assist in training and evaluating performance of personnel and volunteers.
• Maintain personnel policies and practices for the Company.
• Collect lesson plans.
• Keeps the lobby and entryway fresh and appealing to students and families by creating and changing decorations frequently.
• Fill job duties of Early Education Teacher when necessary.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• Has Supervisory Responsibility
• No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Ladders): Rarely less than 1 hour
• Climbing (Stairs): Rarely less than 1 hour
• Crawling: Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Driving (Automatic): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Occasionally 1-3 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Occasionally 1-3 Hours
• Lifting: Occasionally 1-3 Hours up to 75 lbs
• Pulling: Occasionally 1-3 Hours up to 50 lbs
• Pushing: Occasionally 1-3 Hours up to 50 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 50 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 50 lbs
• Repetitive Motions: Occasionally 1-3 Hours
• Sitting: Occasionally 1-3 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Occasionally 1-3 Hours
• Talking: Frequently 3-5 Hours
• Walking: Occasionally 1-3 Hours

Physical Demand Comments: The employee may be required to sit on the floor and use hands for helping children with clothing, changing diapers, preparing meals and cleaning.

Working Conditions

• Infectious Diseases: Occasionally 1-3 Hours
• Noise/Sounds: Occasionally 1-3 Hours
• Other Atmospheric Conditions: Rarely less than 1 hour
• Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.