REPORTS TO

Director of Exceptional Student Services

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Administrative Support

FTE

1.0

WORK CALENDAR

248

GRADE

O

APPROVED

REVISED

3/27/2020

SUMMARY: Under general direction, coordinate, monitor and support various areas of responsibility in the department to include but not limited to scheduling, communication and organization. Serve as liaison between the Department Director and parents, community, school staff, and school and district administration in all clerical matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Perform complex administrative support functions including but not limited to recordkeeping systems, filing, copying, making appointments, sorting and distributing mail, as well as other office functions. * Answer phone, greet the public and respond to inquiries from parents, students, teachers and administrators with information of a routine nature. * Coordinate project-based work including field trip arrangements, travel arrangements, and time and effort logs districtwide. * Prepare correspondence, reports and materials for reports or presentations. * Coordinate and ensure the maintenance of department documents, and coordinate, create and submit Governing Board agenda items. * Create, transcribe and distribute notes, agendas, minutes and similar materials. * Coordinate and facilitate distribution of department communication. * Maintain financial records for the department to include purchases, billing statements, and other related financials. * Assist administration with department budget and financial management. * Order and maintain sufficient inventory of office supplies and materials for their department. * Ensure compliance for all expenditures including purchase orders. * Oversee verification of staff attendance. * Maintain hard copy and electronic filing system. * Provide positive district image for all visitors and personnel. * Establish and maintain good rapport with students, employees, community members and vendors. * Maintain a high level of ethical behavior and confidentiality. * Other job related duties as assigned.

EDUCATION:

* High School Diploma or GED required.

EXPERIENCE:

* Three (3) years of increasingly responsible administrative support experience involving frequent contact with the public.

COMPUTER SKILLS:

* Competency in computer literacy and Excel.

LICENSING/CERTIFICATIONS:

* Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

KNOWLEDGE OF:

* Standard practices, methods and materials of assigned work. * Techniques and methods for organizing, prioritizing and monitoring work. * Business math concepts. * Filing and record-keeping principles. * Applicable federal, state and local laws, codes, regulations. * Applicable Dysart Unified School District and departmental policies and procedures. * Occupational hazards and applicable safety principles and practices. * Uses and properties of supplies and equipment. * Customer service principles. * Modern office technology.

SKILL IN:

* Composing and maintaining basic original documents including reports, and correspondence. * Performing basic original research, compiling and assembling data. * Maintaining and updating data and documentation. * Organizing tasks, meeting deadlines and prioritizing work. * Following directions and meeting standards. * Providing attention to detail in assignments. * Computer Digital literacy and Excel. * Organizing and maintaining records and files. * Proofreading and error correction. * Business math computations. * Exercising confidentiality. * Comprehending reference books and manuals. * Interpreting and applying applicable laws, codes, regulations and standards. * Providing customer service. * Utilizing a computer and relevant software applications. * Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.

Working Conditions:

Work is routinely performed in an indoor, office environment.

This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.