Administrative Clerk

Administrative Clerks perform a variety of routine administrative and support services of limited complexity within a department. Employees in this job class maintain department communications by answering phones and emails, maintain department calendars and schedules, and create department correspondence for internal and external customer. Administrative Clerks provide clerical support to the department by processing mail, attending and taking notes at meetings, gathering documentation, and filing and securing records and documentation. Work is performed in an office setting. Administrative Clerks report to a higher-level office staff member and do not have any direct reports.

Compensation and benefits include competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job varies depending upon the Merit System employing agency.

Minimum qualifications include completing and passing all parts of the examination process.

• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities.
• Provides service to internal and/or external customers.
• Communicates and collaborates with various parties and organizations (e.g., department heads, employees, citizens, board and council members, vendors, etc.) by responding to inquiries, tracking internal and external communications, and drafting correspondence to disseminate and receive information related to department/organization activity.
• Prepares and processes invoices by creating and sending billing statements and collecting payments to ensure customers' balance is paid for services rendered.
• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.