Administrative Assistant

3 Days Old

Administrative Assistant

We are looking for an administrative assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.

Responsibilities:

  • Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.
  • Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.
  • Organize and manage calendars to ensure efficient scheduling.
  • Provide support in ordering supplies such as coffee and other essential items.
  • Answer inbound calls and maintain effective communication with clients and team members.
  • Perform receptionist duties, including greeting visitors and handling inquiries.
  • Conduct accurate data entry to update and maintain records.
  • Collaborate with team members to support administrative office functions.

Requirements:

  • Proven experience in administrative assistance or related roles.
  • Familiarity with bookkeeping tasks, including bank account management and reconciliations.
  • Ability to manage calendars and schedules efficiently.
  • Strong communication skills for answering calls and interacting with clients.
  • Proficiency in data entry with high attention to detail.
  • Experience in receptionist duties and maintaining a detail-oriented approach to office etiquette.
  • Knowledge of QuickBooks is a plus.
  • Capable of multitasking and prioritizing tasks in a fast-paced environment.
Apply
Location:
Irvine

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