Salary: $18/hour

Job Summary:

The Administrative Assistant in the Onboarding Department is responsible for providing administrative support to ensure the department's efficient operation. This role involves handling a wide range of administrative and clerical tasks and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will assist with the onboarding process of new employees, ensuring they have a smooth and welcoming experience. After 90-days, successful candidates are eligible for promotion to the Credentialing Specialist role.

Key Responsibilities:

* Administrative Support: * Perform general administrative tasks such as answering phones, managing emails, and scheduling I-9 and medical appointments. * Maintain and organize onboarding documentation and employee records. * Prepare and distribute onboarding materials and welcome packets for new hires. * Onboarding Coordination: * Assist in the coordination of orientation sessions and training programs. * Communicate with new hires to gather necessary documentation and information. * Schedule and coordinate onboarding activities, meetings, and events. * Data Management: * Enter and update employee information in HR databases. * Track and manage onboarding progress for new hires. * Generate and distribute reports related to onboarding metrics and performance. * Communication: * Act as a point of contact for new employees during onboarding. * Liaise between new hires and various departments to ensure a smooth transition. * Provide clear and timely communication to new employees about their onboarding schedule and requirements. * Process Improvement: * Assist in the development and implementation of onboarding policies and procedures. * Provide feedback on the onboarding process and suggest improvements. * Ensure compliance with company policies and legal regulations during the onboarding process.

Qualifications:

* Education: * High school diploma or equivalent required. * Associate's degree or equivalent experience in Business Administration, Human Resources, or related field preferred. * Experience: * Previous experience in an administrative role, preferably within an HR or onboarding department. * Experience with HR software and databases is a plus. * Skills: * Strong organizational and time-management skills. * Excellent verbal and written communication skills. * Proficient in Microsoft Word, Excel and Adobe Acrobat. * Ability to handle confidential information with discretion. * Detail-oriented with a high level of accuracy in work. * Strong interpersonal skills and ability to work in a team-oriented environment.

Working Conditions:

* Full-time position with standard office hours. * Office environment with regular use of computer and phone.