Administrative Assistant III The City of Santa Cruz invites organized, detail-oriented, and service-focused professionals to apply for the Administrative III online examination and explore a fulfilling career in public service. Under general supervision of Department Director or assigned manager, the Administrative Assistant III performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. For more details about the job classification, the full job description, including typical duties, is available at the conclusion of this examination announcement. The City of Santa Cruz invites professionals to apply for the Administrative Assistant III classification and who meet the minimum qualifications are encouraged to apply to this online examination. Meeting minimum qualifications and a passing score from this online examination are required in order to apply to upcoming vacancies that may occur within the next one year. This examination will be used to establish promotional, transfer, and open eligible lists that will be used to fill all Regular (Full-Time and Part-Time), Special, and Temporary Administrative Assistant III job vacancies that may occur across City departments during the life of the list. The eligible list established from this examination is valid for up to one year (12 months) from the date established unless the list is extended or abolished by the Human Resources Director. The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following: High school diploma or tested equivalent and, four years of increasingly responsible clerical experience. OR High school diploma or tested equivalent and, successful completion of two years of college-level course work (60 semester units) in Business or Public Administration or a directly related field and, two years of clerical experience. Knowledge: Standard office procedures, practices, and equipment. Proper grammar, spelling, punctuation and business correspondence format. Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications. Principles and practices of data collection and report preparation. Filing and record-keeping systems. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone. Skills: Type 55 words per minute or better. Effectively compose correspondence, assemble routine administrative reports, and edit the work of others. Effectively develop and coordinate office systems, arrange meetings and itineraries, and to work under pressure to meet deadlines. Abilities: Perform responsible administrative and clerical support work with accuracy, speed, and minimal supervision. Communicate information clearly and concisely, orally and in writing. Organize own work, set priorities, and meet critical time deadlines. Maintain confidentiality of sensitive information. Understand and carry out oral and written directions. Analyze situations appropriately and adopt effective courses of action. Frequently exercises independent judgment and in the absence of specific instruction. Effectively organize, direct and review the work of other clerical staff. Interpret and apply legal statues, municipal code administrative and departmental policies and procedures. Compose correspondence and reports independently or from brief instructions, maintain records and databases. Establish and maintain effective working relations with City staff, City officials, outside agencies, and the public. Take and transcribe comprehensive minutes and other notes during meetings or from recorded dictation which involve technical information and terminology. Establish and maintain a variety of filing, record-keeping, and tracking systems. Operate desktop and laptop computers. Learn specialized software application programs, including programs for updating website and social media. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Make routine mathematical computations accurately. For positions assigned to the Police Department, successfully pass a law enforcement background investigation. Possession and continued maintenance of a valid California Class C driver's license.