Administrative Assistant – Education

Location: Austin, TX Reports To: Education Manager Status: Full-Time, Non-Exempt

About Child Inc. Child Inc. is a leading provider of early childhood education services in Travis County. We are committed to helping children and families thrive by providing high-quality Head Start and Early Head Start programs.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant – Education to support the Education Manager and team. The ideal candidate will be detail-oriented, flexible, and able to manage multiple priorities in a fast-paced environment. This position plays a key role in ensuring the smooth operation of our education department.

Key Responsibilities

Clerical & Administrative Support

• Prepare reports, memos, emails, and correspondence
• Manage scheduling, calendar coordination, and meeting logistics
• Maintain filing systems, supply inventories, and handle incoming/outgoing mail
• Take and transcribe meeting minutes
• Answer and screen phone calls and provide general office support

Communication & Collaboration

• Share information clearly and professionally with various stakeholders
• Coordinate with staff, teachers, and families regarding meetings and child development updates
• Maintain confidentiality in all communications and record-keeping

Professionalism & Compliance

• Follow all policies and procedures in accordance with Head Start standards, Child Inc. policies, and licensing guidelines
• Maintain professional boundaries with families and staff
• Attend required trainings and contribute to personal and team development

Qualifications

• High school diploma or GED required
• Minimum of one year of post-high school education in a related field
• At least one year of experience in an administrative or clerical role
• Strong computer and communication skills
• Reliable transportation, valid driver's license, and liability insurance required
• Must be able to work at any Child Inc. center location as needed

Physical & Work Requirements

• Ability to sit, stand, walk, lift up to 25 lbs, and perform office-related tasks
• Some in-area and occasional out-of-area travel may be required

Benefits

We value and support our team members with a comprehensive benefits package, including:

• Affordable medical insurance with low individual premiums.
• Fully employer-paid benefits:
• Vision and dental insurance.
• Short- and long-term disability coverage.
• Life insurance policy is valued at 2x your annual salary.
• Employee Assistance Program for wellness and support.
• Employer contribution of 5% of your annual pay into a 401(k)-retirement plan after 6 months of employment.

• Paid holidays, including seasonal breaks (One week in November, Two weeks in December/January, and One week in March).

Access free Gold Gym memberships to support your health and well-being

Why Join Us?

• Be part of a mission-driven organization making a difference in children's lives
• Opportunities for professional growth and training
• Supportive team culture and inclusive work environment

Child Inc. of Travis County is an Equal Employment Opportunity Employer. If you're passionate about early childhood education and enjoy supporting a dedicated team, we encourage you to apply!