RESPONSIBILITIES

Essential Functions

* Ensure vendor invoices are processed and paid accurately and in a timely manner. * Work closely with other departments to assist in: * Purchase requisition processing * Resolving discrepancies with receipts and vendor invoices * Obtaining approvals on invoices and other necessary forms * Communicate directly with vendors to address inquiries and resolve issues. * Prepare weekly cash requirement reports and other reports as needed. * Process weekly vendor payments using preferred payment method(s). * Ensure receipts, invoices, and payments are posted to the general ledger in an accurate and timely manner. * Open, stamp, and distribute incoming mail. * Maintain filing systems and ensure proper documentation management. * Assist with month-end and year-end closing procedures related to accounts payable. * Adhere to company policies, procedures, and internal controls regarding accounts payable. * Provide support to the accounting team during audits and financial reviews. * Perform other duties as assigned by management.

Supervisory Responsibilities: No

Level of Supervision: None

Travel Required: None

QUALIFICATIONS

Required Education

* Associate Degree in Accounting or Business. * Bachelor of Science Degree in Accounting or Business preferred.

Required Experience

* 1-2 years of experience in accounts payable (AP) work required; 2-3 years of AP work experience preferred. * Proficiency in Microsoft Office Suite, accounting software, and strong understanding of the purchase order matching process in accounting. * Ability to multi-task with attention to detail, and excellent communication, organizational, and interpersonal skills.

OTHER REQUIREMENTS

Physical Requirements

This role includes prolonged periods of sitting at a desk while working on a computer for data entry, invoice processing, and financial analysis. The role may also require occasional standing, walking, and reaching to retrieve documents or office supplies. Light lifting of office materials, such as files, reports, or small equipment, typically up to 10-15 lbs, may be required. Strong visual acuity is necessary for reading financial documents and data. Attention to detail and the ability to focus for extended periods are essential when working with sensitive financial information.

Eligibility Qualifications

* Must be authorized to work in the United States.

WORK ENVIRONMENT

Environmental Factors

This position will be in a typical office setting with a climate-controlled environment. The workspace may have moderate noise levels from office equipment, phones, and conversations. The role requires prolonged periods of sitting at a desk while using a computer for data entry and financial analysis. There may be occasional standing, walking, and reaching to retrieve documents or office supplies. The position is primarily office-based, requiring focus and attention to detail when handling sensitive financial information. The role may be fast-paced during peak periods, such as month-end and year-end procedures, requiring adaptability and the ability to meet deadlines.

Expected Hours of Work

This role typically operates during standard business hours, Monday through Friday, from 8:00 AM to 5:00 PM. However, flexibility is required during month-end and year-end procedures, as additional hours may be needed to ensure timely completion of tasks and accurate financial reporting.