This position requires a physical presence at the work location.

Please refer to Important Information at the end of the page.

Clerk of the Circuit Court

of Cook County

* Richard J. Daley Center * Five (5) Municipal Courthouses * Juvenile Center * Expedited Child Support * Domestic Violence Court * Branch Courts * Mental Health Courts * 26th & California

ACCOUNTS PAYABLE SPECIALIST

Job Summary

The Accounts Payable Specialist is a full-time Shakman non-exempt position that reports directly to the Director of Procurement and will support the function of Accounts Payable. This position will be proficient in processing all incoming invoices for the Clerk of the Circuit Court.

Essential Job Duties

Key responsibilities and duties include, but are not limited to, the following:

* Review all requests for payment from the Clerk of the Circuit Court's Procurement Department. * Verify all received invoices correspond to an existing approved Purchase Order prepared by Procurement Analysts and ensure that packing slips are attached. * Communicate with Procurement Analysts and vendors to ensure the billing for the purchase order is accurate. * Prepare, validate, and complete reimbursement forms for submission to the Department of Budget and Management Services for Clerk of the Circuit Court employees. * Enter verified invoices into Oracle, Cook County's payment software, for the Comptroller's Office to issue payments to vendors in a timely manner. * Maintain and update internal logs for each invoice and payment issued, ensuring that all payments have been processed. * Prepare required reports detailing open requisitions, purchase order balances, and any additional detailed items to support purchasing activities. * Validate that all outstanding invoices are processed for the fiscal year-end close. * Assist the Budget Analysts in completing monthly ledger reconciliations. * Provide support to the Finance Managers on miscellaneous projects as needed. * Perform other miscellaneous duties as assigned.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Minimum Qualifications

* High School Diploma or GED. * Two (2) years of full time work experience in financial management, accounting, banking, procurement, budget, or related financial field.

OR

* Bachelor's degree from an accredited college or university in Finance, Accounting, or Management. (Must be provided before a scheduled interview.) * One (1) year of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field.

Education/Certifications Requirements

Candidates who are contacted for an interview will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications. etc.) listed on the Notice of Job Opportunity Within five (5) days of being notified, in writing, by the Bureau Chief of BHR (or designee) that they have been provisionally placed on the Interview Lisl Candidates will be notified of how to submit the required document.

Degrees awarded outside of the United States except for those awarded in one of the United Slates territories and Canada, must be credentialed by either the World Education Services (WES) or Educational Credential Evaluators (EGE).

Knowledge, Skills and Abilities

* Excellent organization and planning skills. * Ability to follow directions, multi-task and problem solve in a fast-paced environment. * Excellent customer service skills. * Ability to interact in a professional manner with outside vendors. * Excellent interpersonal and facilitation skills. * Ability to communicate effectively both orally and in writing. * Ability to work with a team and/or independently. * Ability to make clear presentations and facilitate meetings. * Ability to achieve goals and meet deadlines. * Must be computer literate with skill and efficiency in entering and retrieving data and preparing informative reports. Must have knowledge of MS Office operations including Word and Excel.

Physical Requirements

* Ability to sit, stand, walk or move for extended periods of time. * Ability to repetitively use hands to operate standard office equipment and handle documents. * Must be able to lift 10 lbs.

Veterans Preference

When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

* MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION. * IDENTIFY THEMSELVES AS A VETERAN BY CHECKING "YES" UNDER VETERAN STATUS ON THE DIVERSITY/SELF IDENTIFICATION PAGE OF THEIR EMPLOYMENT APPLICATION. * UPLOAD A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214's, 215's, OR NGB 22's, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov for additional information.

Benefits Package

* Medical, Dental, and Vision Coverage * Basic Term Life Insurance * Pension Plan and Deferred Compensation Program * Employee Assistance Program * Paid Holidays, Vacation, and Sick Time * You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

Important Information:

* You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered. * Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented within five days of the interview request. Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time of interview will result in disqualification from the position. * Must be legally authorized to work in the United States without sponsorship. * This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination. * Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk's Office's Ineligible for Hire/Rehire List. * The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors. * For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment and follow the link to fill out an application.

The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, ethnicity, age, sexual orientation, gender identity, disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.