TITLE: Accounts Payable Specialist

DEPARTMENT: Finance

DATE: May 2025

FLSA: Exempt

REPORTS TO: Accounts Payable Manager

PRIMARY OBJECTIVE: The Accounts Payable Specialist is responsible for overseeing the accounts payable process for our ERP system, ensuring that all invoices, payments, and expense reports are processed accurately and in a timely manner. This role involves resolving billing discrepancies, assisting with payment processing, and supporting the financial operations of the company.

ESSENTIAL JOB FUNCTIONS:

* Researches and resolves vendor questions, issues, and payments. * Receive, review, and verify invoices and expense reports for accuracy and appropriate approvals. * Timely entry of vendor invoices, credit memos and payments into our ERP system. * Maintain account reconciliations for our top vendors and provide account statements as needed. * Assist the AP Manager in the payment process by overseeing check printing and maintaining check logs. * Maintain positive relationships with vendors and respond to inquiries promptly. * Assist in the month-end and year-end closing processes by preparing necessary reports and reconciliations. * Support the preparation of accounts payable-related schedules and documentation for audits. * Collaborate with other departments to ensure proper coding and approval of invoices. * Provide support to the Finance and Accounting teams as needed. * Exhibits desirable and appropriate professional behavior including leadership, sense of urgency, independent judgment, teamwork, ability to get along with others, creative thinking, and personal integrity to provide for a cohesive, productive unit dedicated to the achievement of corporate goals.

EXPERIENCE AND TRAINING:

* Proven experience as an Accounts Payable Specialist or in a similar role. * Strong understanding of accounts payable processes, principles, and best practices. * Proficiency in using ERP accounting software and Microsoft Office Suite (Excel, Word). * Strong communication and interpersonal skills. * Ability to work independently and manage multiple tasks in a fast-paced environment.

SKILLS AND ABILITIES:

* Common and intuitive sense to deal with vendors and company personnel in a positive, professional manner. * Excellent analytical skills and attention to detail. * Problem-solving mindset and the ability to handle vendor and internal queries professionally. * Strong organizational skills and the ability to prioritize tasks effectively. * High level of integrity and ethical standards.