At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Allergan Aesthetics | An AbbVie Company

Job Description

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Responsibilities

* Provides general administrative support, prepare agendas, take minutes, track actions items for meetings. * Responsible for compliance with applicable Corporate and Divisional Policies and procedures. * Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, etc. * Interacts with high-level executives and handles confidential or business-sensitive information and may provide back up support to higher-level management as needed. * Support tracking budget expenditures. * Site support and ordering of supplies, materials, etc., as needed. * Coordinates new employee office set-ups and onboarding. * May train/coordinate work for new administrative assistants. * Operates with general instruction and some supervision. * Laise with internal and external stakeholders on behalf of Sr. Leader. * Assist in tracking projects and deadlines and coordinates cross-functional meetings.

Qualifications

* High School diploma or equivalent. Some college or continued education preferred. * 5+ years of progressively responsible administrative support, with at least 3+ years supporting executives or senior leadership. * Experience in a fast-paced, high-stakes environment with proven success supporting multiple stakeholders * Basic to intermediate knowledge of Microsoft Office Suite and tools like SharePoint, Teams, Concur, SAP.

Additional Information

Applicable only to applicants