Senior Administrative Assistant

3 Days Old

Salary: $48,055.00 Annually Location : Athens, GA Job Type: In House Only Job Number: 2025-1521 Department: Building Permits and Inspections Division: Admin Opening Date: 08/15/2025 Closing Date: 8/21/2025 11:59 PM Eastern
Purpose & Job Related Requirements ***IN-HOUSE ONLY*** REPORTS TO: Building Inspections Director FLSA STATUS: Non-Exempt CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period PAY GRADE: 115 SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to perform administrative/supervisory functions and to coordinate/manage administrative operations within the Department. Duties and responsibilities include, but are not limited to, supervise assigned employees; compile financial data and prepare budgets; monitor and approve expenditures; review documents for payment; coordinate communications and activities within department or with other departments; maintain records; and perform other duties as assigned.
Job Related Requirements
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy. Minimum Training & Experience Required to Perform Essential Job Functions
Associate's degree in business or related discipline, training in secretarial and bookkeeping skills, and four years of experience to include office management, computer operations, and budgetary responsibilities required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
One year of supervisory experience is required.
Must possess a valid driver's license. Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises and evaluates assigned staff; handles all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employee performance appraisals.
Coordinates communications within the department and between other departments; provides administrative assistance to Director by composing and disseminating information to staff.
Acts to resolve problems between department staff and other departments on issues relating to personnel, purchasing, finance, internal services, etc.
Compiles budgetary data; coordinates preparation of budgets of all departmental divisions.
Develops fiscal year budget for the Administrative Division; recommends capital and non-capital purchases for the Administration Division.
Reviews capital purchase expenditures, purchase requisitions, and travel advance/expense requests; reviews and approves invoices for payment; monitors expenditures under departmental budgets on a regular basis; recommends transfers of funds within the Division.
Initiates capital construction project budgets; monitors related expenditures for contractual and grant term compliance; notifies management of any irregularities.
Approves payroll, subordinate leave records, and routine personnel forms for the Administration Division.
Approves petty cash disbursements for the Division.
Assists with development of administrative policies and procedures for the department; receives/provides input on modifications; responds to questions or problems.
Prepares project/status reports for presentation to management.
Composes, prepares and/or generates routine correspondence, letters, memoranda, forms, reports, and other documents via computer and/or typewriter.
Prepares and maintains budget and project files.
Answers the telephone; provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.
Responds to routine requests for information from officials, employees, members of the staff, the public or other individuals.
Performs other related duties as required.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of the Unified Government of Athens-Clarke County and the operations and functions of the Department.
Knowledge and proficient with computers, software programs and other office equipment as required by the position.
Knowledge of human resource management/personnel and financial practices, policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of any changes in policy, methods, operations, budgetary and equipment needs, etc., as they pertain to departmental and human resource/personnel operations and activities.
Knowledge of modern office procedures and of accounting/bookkeeping practices.
Knowledge of Athens-Clarke County Personnel System policies and procedures and Unified Government/departmental rules and regulations.
Skill and ability to type.
Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals. Is able to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Unified Government of Athens-Clarke County as they relate to the department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to complete mathematical calculations using statistics.
Ability to read, understand and interpret personnel and financial reports and related materials. Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copier, facsimile machine, dictation equipment, tape recorder, two-way radio, and telephone. This position requires: walking, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions to/from co-workers, assistants or supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of informational documentation, directions, instructions, methods and procedures. Requires the ability to prepare letters, reports, forms, spreadsheets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to individuals and/or groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages and terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; perform calculations involving variables.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with a variety of machinery and equipment including a computer, printer, typewriter, calculator, copier, facsimile machine, dictation equipment, tape recorder, two-way radio, and telephone.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, push, bend and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as automated office equipment, secretarial supplies, and computer supplies. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone and two-way radio. Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer: Health Insurance Dental Insurance Vision Insurance Pet Insurance Group Accident insurance Critical Illness insurance Employer paid basic life insurance Contributory term life insurance Whole life insurance Employer Paid Short Term Disability Long Term Disability Employee Assistance Program Paid Time Off 13 paid holidays Employer Paid Pension Plan (10 years of service) Deferred Compensation Program with employer match Tuition Reimbursement Program Public Service Loan Forgiveness Employer - Federal Student Aid Robust Wellness Program - earn up to $175 per quarter for participation Employee Fitness Center - free for employees, spouse, and children 18+ Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots) Safety & Risk training and job related vaccinations Uniforms provided Ongoing Training Opportunities and Career Development - Government Wide Learning Management System Discount Admissions - ACCGov Parks, Georgia Aquarium Annual employee appreciation events
BENEFITS WELLNESS http://www.accgov.com/wellness
CAREER DEVELOPMENT 01
Which best describes your highest level of education? Some High School High School diploma or GED from an institution accredited by SACS Some education beyond high school Technical or Vocational Degree Associate Degree Bachelor's Degree Master's Degree Doctorate Degree
02
Could you please indicate your years of experience in clerical, bookkeeping or general office related work? none Less than 1 year 1 year or more but less than 2 years, 2 years or more but less than 3 years. 3 years or more but less than 4 years. 4 years or more but less than 5 years. 5 years or more but less than 6 years. 6 years or more but less than 7 years 7 years or more but less than 8 years. 8 years or more but less than 9 years. 9 years or more but less than 10 years 10 years or more.
03
Please indicate below how many years of supervisory experience you have. None Less than one year one or more but less than two years two or more but less than three years three or more but less than four years four or more but less than five years five or more but less than six years six or more but less than seven years seven or more but less than eight years eight or more but less than ten years ten or more years
04
Indicate below the types of activities you've performed in your direct supervisory experience. None Evaluate assigned staff Handle employee concerns Direct work assignment Complete employee written performance appraisals
05
Do you possess a valid Driver's License? Yes No
Required Question
Apply
Location:
Athens, GA, United States
Category:
Office And Administrative Support Occupations

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