Salary: Summary

We are seeking an experienced Office Manager to join our team at Meehan Inc. In this role, you will be pivotal in ensuring smooth office operations and supporting our workforce in delivering exceptional service. Your organizational skills will directly contribute to our mission of maintaining high standards of excellence.

Responsibilities

Project & Field Operations Support Book hotels for traveling crews Create and maintain project-specific contact lists Print and distribute design plans Track and submit bids Maintain bid calendar Handle subcontractor insurance certificates and questionnaires Fill out and submit credit applications for vendors Email job-specific invoices to the accounting team Weekly Communication & Documentation Create weekly memos in collaboration with leadership Update and distribute hotel lists and safety documents Print and organize weekly job briefs, safety sheets, and maintenance forms File and save all field paperwork weekly Scan and track rock tickets, hauling tickets, landfill slips, and bills of lading Manage benefit enrollment Compliance & Subcontractor Management Manage credentialling submissions and complete annual audits Organize and track subcontractor questionnaire packages Maintain updated compliance spreadsheets and digital folders Ensure insurance documents are filed, up-to-date, and accessible Employee Onboarding & Fleet Support Order credit cards for field staff and managers Add new drivers to insurance and company lists Maintain truck and equipment registration, insurance, and compliance records Order and distribute necessary supplies for office, new equipment or vehicles Finance & Accounts Payable Enter, verify, and upload all invoices into accounting software Reconcile accounts for affiliates Maintain accounting spreadsheets and reports Organize and track settlements and pricing Deposit receivables Complete accounts payable IFTA/IRP & Regulatory Filings Prepare and file quarterly IFTA reports Handle IRP renewals, vehicle additions/deletions, MCS-150 updates, and Form 2290 Order single trip permits when necessary Complete USDOT renewals and titles Administrative & Office Duties Answer phones, check messages, and relay info to staff Order and maintain office and site supplies Keep breakroom supplied Run errands (bank, post office, supply pickups) as needed Handle mail, scan and file important documents Maintain office calendar and assist with miscellaneous requests Typing and letter writing

Qualifications

3+ years of experience in office management or administrative coordination (construction or field-based industry a plus) Strong knowledge of QuickBooks and Microsoft Office (Excel, Outlook, Word) Exceptional organizational and multitasking skills Comfortable handling sensitive information with discretion Excellent communication and time management

If you are ready to take on a dynamic role that supports a team committed to excellence, we invite you to apply today at Meehan Inc. Join us in making a difference in the construction industry!