Executive Assistant, San Francisco

Executive Assistant

New Yesterday

Your Impact

Handshake is hiring an Executive Assistant to support multiple VP-level leaders and manage a range of responsibilities, including calendar management, scheduling, org-wide communications and initiatives, team morale, and event planning. This position is based in San Francisco, with an expectation of being in the office Mondays, Wednesday and Thursdays.

Your Role

Schedule internal and external meetings; follow up with guests to confirm and help compile and prepare meeting materials
Take meeting notes in staff meetings as needed and follow up on action items
Complex calendar management and internal and external meeting coordination
Assist with booking travel, including airline and hotel booking for execs and sometimes team
Managing expenses for the leaders
Plan team building events/offsites, and keep a pulse on culture and team morale
Act as team expert and go-to person for things related to your department and leaders
Work closely with recruiting team to help with booking interviews between execs, team and candidates
Keep relevant stakeholders informed and make sure that information is properly filtered throughout the team and company. Identify gaps in communication and identify issues that need to be escalated.

Your Experience

Stellar verbal and written communication skills
You have the capacity to be aware of, control, and express your emotions, and to handle interpersonal relationships judiciously and empathetically
You are organized, bright, helpful and positive
3+ years as an Executive Assistant at a high-growth technology company or similarly fast-paced environment, with a commitment to growing in an admin function
You enjoy taking on new challenges, are driven, can handle stress, and are proactive
You enjoy solving problems and learning about tech
You're well versed in all tools of G Suite
You are team oriented: able to work cross functionally and willing to jump in to help out the other members of the EA team
Familiarity with distributed office setups and remote employees.

Compensation Range

$120,000 - $150,000 + RSUs

About us

Handshake is the career platform for Gen Z. With a community of over 17 million students, alumni, employers, and career educators, Handshake's network is where career advice and discovery turn into first, second, and third jobs. Nearly 1 million companies use Handshake to build their future workforce-from Fortune 500 to federal agencies, school districts to startups, healthcare systems to small businesses. Handshake is built for where you're going, not where you've been.

When it comes to our workforce strategy, we've thought deeply about how work-life should look at Handshake. With our hybrid-work model, employees benefit from collaboration and shared team experiences three days per week in our vibrant offices, and enjoy the flexibility of remote work two days per week (unless noted in the specific job posting). Handshake is headquartered in San Francisco, with offices in New York, London, and Berlin.

What we offer

At Handshake, we'll give you the tools to feel healthy, happy and secure.

Benefits below apply to US employees in full-time positions.

Equity and ownership in a fast-growing company.
16 Weeks of paid parental leave for birth giving parents & 10 weeks of paid parental leave for non-birth giving parents.
Comprehensive medical, dental, and vision policies including LGTBQ+ Coverage. We also provide resources for Mental Health Assistance, Employee Assistance Programs and counseling support.
Generous learning & development opportunities and an annual $2,000 stipend for you to grow your skills and career.
Financial coaching through Origin to help you through your financial journey.
Monthly internet stipend and a brand new MacBook to allow you to do your best work.
Monthly commuter stipend for you to expense your travel to the office (for office-based employees).
Free lunch provided 3x a week across all offices.
Referral bonus to reward you when you bring great talent to Handshake.

401k Match: Handshake offers a dollar-for-dollar match on 1% of deferred salary, up to a maximum of $1,200 per year.
All full-time US-based Handshakers are eligible for our flexible time off policy to get out and see the world. In addition, we offer 13 standardized holidays, and 2 additional days of flexible holiday time off. Lastly, we have a Winter #ShakeBreak, a one-week period of Collective Time Off.
Handshake offers $500 home office stipend for you to spend during your first 3 months to create a productive and comfortable workspace at home.
Family support: Parental leave coaching and support provided by Parentaly. We partner with Maven Clinic to provide a lifetime coverage up to $15K for expenses related to fertility and family forming!
Lifestyle Savings Account: We offer you an annual stipend of $500 to use for purchases such as fitness classes, gym memberships, work-from-home setup, and more.

Looking for more? Explore our mission, values and comprehensive US benefits at joinhandshake.com/careers.

Handshake is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or reasonable accommodation, please let your recruiter know during initial communications.

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Location:: San Francisco
Job Type:: FullTime

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Executive Assistant

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