Exceptional Admins (EA) is seeking a professional for an opportunity with a confidential company in the Biotechnology industry in Portland, Maine. EA is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a complete fit. About Company and Executive The company is an industry leader in the development and manufacturing of tests for the rapid detection of GMOs and mycotoxins throughout the worldwide food production chain. Of their core values, these two stand out: superior execution and customer-driven innovation. The executive is stretched causing him to have a double booked calendar often. He is very engaged in the day to day which also causes him to have information overload. He appreciates thoughtful questions and desires someone who likes to receive clarification. He's looking for a strategic business partner. Hiring Goal The executive seeks to hire an Executive Assistant that has built a strong personal brand and confident style that has historically helped an executive expand capacity and leadership impact. The assistant will need to have established strengths: being nimble, proactive vs. reactive, and would self-describe as highly organized. The role comes with great responsibility and requires an individual that has a strong business acumen for handling outward and inward matters. ROLE OVERVIEW

President Support – 60% Inbox support, currently doing good, but knows he could be better with management of information

Heavy calendar management, some days back to back meetings

Coordinate full-cycle travel arrangements, every 5-weeks and lots of international (UK)

Prepare itineraries and coordinate full-cycle travel logistics; private and commercial travel management

Handle high volume expense reporting via Concur

Arrange meetings and coordinate logistics

Coordinate agendas and deliverables

Organize room and needs for guests

Track follow up tasks

Generate and deliver follow up emails to participants on action items

Coordinate and plan special events and projects, including monthly town hall events

Support document preparation (i.e., proofreading, copying, and formatting)

Organize and maintain contact database records, Outlook and Salesforce

Help executive optimize time by assuming requests prior to executive, which means join meetings to learn future deal demands and forthcoming activities that may involve your executive

Business Support – 30% Support with ad-hoc tasks (e.g., researching)

Work closely with out of state team members acting as a bridge to executive and leadership team

Support client engagements up to four times a month (i.e., meeting prep, emails, and action items)

Technically savvy; work with internal IT staff member; Apple Savvy

Support with document tasks (i.e., getting signatures, helping with wire transfers, cataloging documents, and the like)

Support scheduling and agenda creation for meetings with team members (i.e., daily 1:1s)

Collaboration with the administrative team to provide an overall high level of service

Board meeting support

Support ELT meeting preparation

Office Management – 10% Lead employee culture initiatives (e.g., arrange team building activities), help with monthly town hall meetings, work with company update correspondence

Sometimes oversee kitchen

Oversee conference rooms

Sometimes welcome guests + handle badge activities

Desired Background and Attributes Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.” Your toolbox holds skills meeting 75% of the needs outlined in the role

Proficient with Microsoft Office 365 (Outlook, Teams, PowerPoint) some SharePoint

Experience with event management

Comfortable with technical systems

Self-starter who identify items to be addressed without being asked

Adaptable, charismatic and hospitable

Company Offerings Salary : $95k to $120k base salary, dependent on experience. Plus eligibility for up to 10% bonus.

401(k) or Roth : Company will match equal to 100% of the first 3% of salary contributed, then 50% of the next 3% of salary contributed; fully vested. Contribution eligibility begins the day of hire.

PTO : The company separates PTO from Vacation time. Your PTO is up to 5-days, prorated upon start date. It rests at the top of each year. It does not roll over.

Vacation : The company separates Vacation from PTO time. Your Vacation is up to 10-days, prorated upon start date. It rests at the top of each year. It does roll over (up to 40-hours).

Holidays include : 11 company holidays plus 2 floating holidays with eligibility based on start date.

New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth (Observed), Independence Day, Labor Day, Thanksgiving, the Friday after Thanksgiving, Christmas Eve (Observed), and Christmas Day (Observed).

Healthcare : Company offers three medical plan options through Medical Health Resources; plus an HSA and FSA are available based on eligibility. Additionally, company provides a critical illness protection plan, and an optional accident protection plan is available. A Wellness credit incentive is available, up to $1,200 annually. Company offers vision and dental plan options. Company provides short and long term disability insurance, and eligible employees are automatically enrolled after 6 months of service. Company provides basic employee group life insurance and AD&D benefits, additional voluntary life and AD&D coverage is available through The Hartford. Parental leave and maternal leave options are available. Eligibility begins on the first day of the month following the date of hire unless otherwise specified.

Pet Insurance : Voluntary pet insurance available through Nationwide.

Counseling : Counseling sessions available, company covers first 6 sessions (qualifications apply).

Additional support : Company offers optional travel assistance service that provides access to medical professionals when traveling 100+ miles from home for 90 days or less. Also, ID theft protection provided when at home or traveling.

Education : Tuition reimbursement offers eligible employees 100% reimbursement of tuition, books and fees up to $10k per year, for courses taken at an accredited institution and approved by the company.

Parking : Onsite parking lot.

Cell : Available based on need.

Office Perks : Office parties and a cafe with coffee, refrigerator and vending machine.

Interview Cadence (understanding things may pop up) Phone screen between candidate and Exceptional Admins, (30-mins)

If a fit, candidate creates personal, admin portfolio, (1.5-hrs)

First client interview: virtual interview with company, (30-mins)

If a fit, candidate completes company specific assessment, (20-mins)

Second client interview: virtual interview with President (1-hr)

If a fit, candidate completes second company assessment, (40-mins)

Connect with references

If a fit, client interview: onsite interview with President and team (2-hrs)

Hiring decision

Is this the right fit for you? The ideal employee would meet 8 out of the 10 attributes to be successful (and fulfilled) in this role: You have high standards with output for both yourself and your executive(s)

You embody a strong business acumen

You're passionate about writing everything down

You have a get-stuff-done spirit and like to have a variety of tasks to manage

You love working with a full calendar

Exceptional problem-solving skills where challenges don't fluster you but energize you to ‘figure-it-out'

One of your regarded traits is being 10-steps ahead

You have exercised a breath of command in the past to help ‘manage' up your executive(s)

You like to have things organized for quick retrieval

Would self-describe as “forward thinking, compassionate, and are obsessed about being productive (not just busy)”

Envirologix provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, a drug screen and background investigations.