Staff (Full-Time) --> Admissions/Financial Aid DeLand, FL • ID: 1475-280 • Full-Time/Regular The Assistant Director of Admissions for the School of Music reports directly to the Senior Associate Director of Admissions and works closely with the School of Music faculty, staff, and leadership team to recruit, retain, and enroll the highest quality student musicians through year-round recruitment events and represents the University and the School of Music in all phases of the admissions cycle. The incumbent will ensure balanced annual enrollment goals; plans, organizes, and executes all aspects of the audition days; schedules/reschedules all auditions and visits of prospective music students; coordinates and supervises the “Hi-Notes—Be A Music Major for a Day” program; and maintains a database of prospective students. Additionally, the Assistant Director is the liaison for off-campus performance opportunities for students. Additionally, the Assistant Director hires, supervises, mentors, and manages the budget for music admissions student workers. Aligned with Stetson’s strategic priority of a relationship-rich education, this role requires the ability to work effectively with diverse individuals, including admissions staff, music faculty, current music majors, and a dedicated team of work-study students supervised by the incumbent in the Music Admissions Office.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties will include, but not be limited to: Responsible for extensive outreach through high-volume phone calls, personal emails, notes, individual appointments, and group presentations

Determine the best next contact for each hot prospect in the population, utilizing a variety of resources, including printed and web materials, as well as input from faculty, alumni, current students, coaches, and parents of current students

Plan and execute recruitment activities, extensive travel, and ongoing engagement within a designated recruitment territory

Organization is key in this position; this position will be the bridge between the School of Music and Enrollment Management

Oversee all aspects of audition planning, coordination, and execution in collaboration with the School of Music; which includes gathering faculty availability to schedule auditions for 20 different instruments, ensuring open time slots, and managing communication with prospective students by providing clear instructions, scheduling details, and timely updates

Create and organize audition schedules to ensure a smooth experience for both students and faculty, overseeing operations on audition days, handling last-minute adjustments, and ensuring seamless logistics

Accommodate scheduling needs by rescheduling auditions when necessary to align with faculty and student availability and facilitate four primary audition days, held on weekends, while coordinating additional audition times as needed

Maintain frequent and timely communication with the School of Music faculty, Dean, and staff to ensure student files are updated and faculty are informed about students' decision-making

Proactively notify students and families of admissions decisions, scholarship awards, and financial aid packages through consistent outreach, including phone calls, emails, text messages, and financial planning conversations throughout the enrollment cycle

Foster meaningful professional and interpersonal relationships with School of Music faculty, staff, leadership, and the broader university community to enhance collaboration in recruitment, student engagement, and enrollment efforts

With heavy support of three work-study students, coordinate the School of Music’s Hi-Note Visits; manage scheduling and ensure clear, timely communication with families, faculty, and staff regarding itineraries and any updates or changes

Provide limited support for 13 faculty-led recruitment events, including Piano Day, String Academy, Guitar Extravaganza, Choral Festival, Trombone Day, Double Reed Day, Brass Clinic, Tenor/Bass Festival, Vocal Camp, Clarinet Clinic, Double Reed Workshop, Flute Workshop, Saxophone Workshop, and Brass and Percussion Camp

Lead group information sessions, conduct one-on-one meetings, and provide campus tours with parents and prospective students to provide valuable information and guide them through the application process

Organize and oversee all aspects of the School of Music’s participation in the annual FMEA conference, including marketing, booth setup, faculty scheduling, space reservations, and ad submissions

Must become knowledgeable about all aspects of Stetson University including academic programs, campus events and activities, orientation, athletics, housing, financial aid, billing, college policy, and important dates

Performs other site and position specific functions as assigned by supervisor

Required Skills

Must be a persuasive, self-motivated, and goal-oriented professional who thrives in a fast-paced environment with non-standard hours, including nights and weekends

Strong problem-solving, presentation, organizational, and interpersonal skills are essential, along with the ability to manage multiple priorities and meet enrollment and net revenue targets in a sales-like admissions approach

Ability to work effectively with a wide diversity of people as well as the ability to establish and maintain effective working relationships with all members of the University community—specifically admissions staff and all music faculty, current music majors, and a tightly knit staff of work study students supervised by the Assistant Director in the Music Admissions Office

Demonstrated excellence in oral and written communication skills producing and presenting information in a concise and compelling manner

Ability to work effectively in an entrepreneurial environment committed to high standards of performance and ambitious goals for growth and institutional development

Proven ability to work effectively as a member of a team and foster collegial relationships with diverse constituencies, such as faculty, students, alumnae, and staff

Strong computer skills and experience with database management

Demonstrated competency in data collection and analysis relevant to interpreting market trends, competition, and admissions and enrollment statistics

Must be able to work varied hours: regular hours, nights, weekends, and some holidays

Requires some physical effort, i.e. some standing and walking, frequent light lifting (5-10 lbs); and manual dexterity in the operation of office equipment; extended periods of time at a keyboard; perceptual demands for color, sound, form, and depth; occasional and, at times, frequent hours outside the normal University schedule

Support the University’s in their role

Required Experience

High School diploma

Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place Must possess and maintain a valid driver’s license and an acceptable driving record as determined by the University’s auto insurance carrier.

Ideal Candidate Qualifications: Bachelor’s degree from a four-year college or university

1-3 years of music admissions/recruitment and music knowledge Work Environment: Mainly indoor working environment with access to Air Conditioning/Heat

Majority of work completed on a laptop/pc

Minimum noise level

Professional Office atmosphere with dress code Salary Grade:  5