Administrative Assistant

New Yesterday

Overview We are seeking a detail-oriented and proactive Administrative Assistant to support our Operations Team at a leading facility services company in Miami Gardens, FL . This role is essential in managing our Computerized Maintenance Management System (CMMS), streamlining maintenance workflows, and ensuring accurate data entry and reporting to support efficient service delivery across our facilities portfolio. Key Responsibilities: Administer and maintain the CMMS platform, ensuring accurate and timely entry of work orders, preventive maintenance schedules, and asset data. Analyze CMMS data to identify trends, inefficiencies, and opportunities for process improvement. Support the Operations Team with scheduling, resource allocation, and performance tracking through the CMMS. Generate and distribute reports and dashboards related to maintenance activities, asset performance, and compliance. Assist in the development and implementation of standard operating procedures (SOPs) for CMMS usage and maintenance operations. Coordinate with vendors, subcontractors, and internal teams to ensure timely and documented service delivery. Monitor compliance with safety, quality, and regulatory standards through CMMS tracking. Provide administrative support for budgeting, procurement, and inventory control using CMMS and related systems. Qualifications: Associate or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred. 2+ years of experience in a CMMS administration or maintenance operations support role. Proficiency in Microsoft Excel, Word, and PowerPoint; strong experience with CMMS platforms (e.g., eMaint, MPulse, Fiix, Maximo, or similar). Excellent organizational, analytical, and communication skills. Ability to work independently and collaboratively in a fast-paced environment. Preferred Skills: Familiarity with facility maintenance operations, asset management, and service delivery models. Experience with data visualization tools (e.g., Power BI, Tableau) for reporting and analysis. Knowledge of OSHA and other regulatory compliance standards. Experience training users and developing CMMS documentation or user guides. Work Environment: This role is primarily office-based in Miami Gardens, FL . Standard business hours apply, with flexibility for urgent operational needs.
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Location:
Miami Gardens

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