Administrative Assistant- Pharma (Onsite- Indianapolis, IN) We are seeking an Administrative Assistant- Pharma for a global pharmaceutical client. You will support c-suite and other senior management and oversee general office functions in the Indianapolis office. The position requires someone who is organized, responsive, flexible, and adaptable. You will assist with general office functions such as greeting visitors, ordering supplies, catering, and other administrative support as assigned. The Administrative Assistant will report directly to the Executive Assistant / HR Assistant. This is a 40-hour per-week, 6-month contract (extensions possible), 100% onsite role in Indianapolis, IN

This is a W2 role as a Stage 4 Solutions employee. Health benefits and a 401K are offered. Responsibilities: Provide administrative support across multiple business functions and to the senior management team based in Indianapolis.

Handle confidential and non-routine information and facilitate team communication.

Assist in coordinating logistics for on and off-site internal and external meetings and conferences.

Oversee general office functions: This includes managing office and breakroom supplies, incoming mail, visitor reception area, organizing and maintaining office common areas.

Order and stock office supply areas, utilizing point purchasing.

Welcome visitors and direct them to the relevant office/personnel.

Distribute and manage incoming USPS office mail as required.

Coordinating logistics for weekly lunches, including room setup, catering, and clean-up.

File management: Organizing files, including virtual documents, and maintaining company records. Office equipment: Handling office equipment, such as copiers, projectors, and meeting room equipment.

Requirements: Proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing

Candidate must be a "People person". Be able to greet people in a friendly, professional manner, communicate well, and work with a sense of urgency.

Requires the person to be able to quite a bit of walking in the facility, pushing carts with items that can weigh in total of 50lbs, as this role is responsible for Admin and Events that are held at the site

Past administrative experience or tenure in an office setting a plus.

Previous experience in a start-up company preferred, especially biotech industry experience.

High school diploma or equivalent, Associate’s degree a plus.

Please submit your resume to our network at (please apply to the Administrative Assistant- Pharma (Onsite- Indianapolis, IN) role). Please feel free to forward this project opening to others who may be interested. Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics. Compensation: $25/hr. - $30/hr. #LI-SW1