Administrative Assistant / Accounting Coordinator
10 Days Old
We're partnering with a small but growing contracting company to find a reliable and detail-oriented Administrative Assistant / Accounting Coordinator. This is a full-time, in-office role supporting both the project and accounting teams, with a casual work environment and strong team culture. The ideal candidate will be organized, collaborative, and confident working with vendor invoices, job costing, and QuickBooks.
If you're someone who enjoys working in a construction or project-based setting-and you're ready to take ownership of a key support role-this could be a great fit!
Responsibilities:
- Manage the intake and processing of vendor invoices, entering data into QuickBooks and assigning job codes
- Collaborate with project managers to set up project folders and ensure proper job documentation
- Track lien waivers from suppliers/vendors and coordinate with general contractors as needed
- Review vendor statements for accuracy and follow up on missed or outstanding payments
- Send submittals and cut sheets to engineers and architects for approval
- Assist with new project documentation and communication
- Maintain vehicle maintenance records for the fleet (oil changes, repairs, etc.)
- Provide general administrative support to ensure smooth daily operations
Requirements:
- Proficiency with QuickBooks Online is required
- Strong attention to detail and organizational skills
- Previous experience with accounts payable or administrative support preferred
- Comfortable managing multiple tasks and working in a fast-paced setting
- Excellent communication skills for interacting with vendors and internal teams
- Familiarity with Google Workspace, Microsoft OneDrive, and BlueBeam is a plus
- Positive, team-oriented attitude with a willingness to learn
- Available to work onsite, Monday-Friday (option for 7: 00-3: 30 or 8: 00-4: 00 schedule)
- Location:
- Gardner
- Job Type:
- FullTime